Supply and Delivery of Grounds Maintenance Materials

Tender description

South Lanarkshire Council’s Ground Services have an ongoing requirement to procure for the supply of Grounds Maintenance Materials that are currently stocked at five depots: East Kilbride, Lanark, Blantyre, Rutherglen and Hamilton for distribution and use throughout the Council area. The contract objective is to ensure the continuity of provision and fit for purpose goods in line with the current standards/legislation are held in stock at appropriate levels. A suitable and accessible route to market has been identified: by using a multiple supplier contract in accordance with the Open procedure by advertising in the Find a Tender website for the Provision of Grounds Maintenance Materials to support in-house service provision which comprises of the following lots: Lot 1 – Supply and Delivery of Herbicides (Total and Selective) Lot 2 – Supply and Delivery of Fertilisers Lot 3 – Supply and Delivery of Fungicides Lot 4 – Supply and Delivery of Turf (including Specialist Turf) Lot 5 – Supply and Delivery of Grass Seed Lot 6 – Supply and Delivery of Pitch Liner Lot 7 – Supply and Delivery of Top Dressing Lot 8 – Supply and Delivery of Bunker Sand Lot 9 – Supply and Delivery of Bark Products Bidders may submit tenders for one, several or all of the lots. Where tenders may be submitted for several or all lots: - - the maximum number of lots that may be awarded to one bidder is nine and - the following lots or groups of lots may be combined – all lots. The contract will be for the period 6 April 2023 for a period of 5 years to 31 March 2028 with no option to extend. Lot 1: Supply and Delivery of Herbicides (Total and Selective) Lot 1 – Supply and Delivery of Herbicides (Total and Selective) All products offered by tenderers must be compliant with PPPR, COSHH and COPR Regulations. All products offered by tenderers must be registered, approved and listed on the Chemicals Regulations Directorate’s Pesticides Register Database, and as such tenders must list their offered products’ MAPP or MAFF products registration number on the appropriate area on the Pricing Schedule. All products offered must be compatible with the Council’s current methods of application; Knapsack and/or CDA. Please note that any products to be applied using CDA must be a premixed formula. Due to the operations of the Council, all offered products must be certified as safe/approved to get into the water stream. All products should be provided in clean, undamaged containers, ready to be applied. All empty or spent containers within this lot are required to be uplifted and disposed of in line with industry legislation for hazardous waste and rates provided should include any costs for this. Uplift and disposal to be scheduled to each of our Depots (E.K. Quay Road etc) when required. The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply. The contract will be awarded on the basis of the most economically advantageous tenders received. The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%. Lot 2: Supply and Delivery of Fertilisers Lot 2 – Fertilisers All products offered by tenderers must be compliant with PPPR, COSHH and COPR Regulations. All products offered by tenderers must be registered, approved and listed on the Chemicals Regulations Directorate’s Pesticides Register Database, and as such tenders must list their offered products’ MAPP or MAFF products registration number on the appropriate area on the Pricing Schedule. Due to the operations of the Council, all offered products must be certified as safe/approved to get into the water stream. All fertilisers offered must be fine turf, open space amenity fertilisers and not for agricultural use. The successful tenderer will be required to carry out soil analysis on Council greens and fairways as required throughout the duration of the contract. This shall be undertaken for a total of seventeen (17) locations some of which are double bowling greens. If required, this is likely to be no more than annually. The results of the soil analysis shall establish what fertiliser(s) are required for a particular piece of land. Such analysis will be provided free of charge to the Council/tendered prices will be deemed to include the provision of this service. The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply. The contract will be awarded on the basis of the most economically advantageous tenders received. The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%. Lot 3: Supply and Delivery of Fungicides Lot 3 – Fungicides All products offered by tenderers must be compliant with PPPR, COSHH and COPR Regulations. All products offered by tenderers must be registered, approved and listed on the Chemicals Regulations Directorate’s Pesticides Register Database, and as such tenders must list their offered products’ MAPP or MAFF products registration number on the appropriate area on the Pricing Schedule. Due to the operations of the Council, all offered products must be certified as safe/approved to get into the water stream. All products should be provided in clean, undamaged containers, ready to be applied. All empty or spent containers within this lot are required to be uplifted and disposed of in line with industry legislation for hazardous waste and rates provided should include any costs for this. Uplift and disposal to be scheduled to each of our Depots (E.K. Quay Road etc) when required. The products used to treat fungal diseases are frequently changed in order that the disease will not build up a resistance to any one product. Each product has different ingredients, pack sizes, dilution rates and application methods. We currently use a number of different products. We require a product to treat a wide range of fungal disease. The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply. The contract will be awarded on the basis of the most economically advantageous tenders received. The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%. Lot 4: Supply and Delivery of Turf (including Specialist Turf) Lot 4 – Turf The Council will not consider any turf where the cultivars present are not listed on “The Buyers Guide to Quality Amenity Turfgrasses 2022”. The council will evaluate the quality element of the bids for this lot based on the cultivars present in the turf offered. The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply. The contract will be awarded on the basis of the most economically advantageous tenders received. The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%. Lot 5: Supply and Delivery of Grass Seed Lot 5 – Grass Seed The Council will not consider any turf where the cultivars present are not listed on “The Buyers Guide to Quality Amenity Turfgrasses 2022” The council will evaluate the quality element of the bids for this lot based on the cultivars present in the turf offered. The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply. The contract will be awarded on the basis of the most economically advantageous tenders received. The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%. Lot 6: Supply and Delivery of Pitch Liner Lot 6 – Pitch Liner All products offered by tenderers must be compliant with PPPR, COSHH and COPR Regulations. All products offered by tenderers must be registered, approved and listed on the Chemicals Regulations Directorate’s Pesticides Register Database, and as such tenders must list their offered products’ MAPP or MAFF products registration number on the appropriate area on the Pricing Schedule. Due to the operations of the Council, all offered products must be certified as safe/approved to get into the water stream. All products should be provided in clean, undamaged containers, ready to be applied. The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply. The contract will be awarded on the basis of the most economically advantageous tenders received. The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%. Lot 7: Supply and Delivery of Top Dressing Lot 7 – Top Dressing A high quality sand and organic topsoil top dressing consisting of 70% sand and 30% topsoil with a low organic matter content and a moisture content between 2% and 4%, to meet the following specification: Due to the operations of the Council, all offered products must be certified as safe/approved to get into the water stream. All products should be provided in clean, undamaged containers. The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply. The contract will be awarded on the basis of the most economically advantageous tenders received. The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%. Lot 8: Supply and Delivery of Bunker Sand Lot 8 – Supply and Delivery of Bunker Sand Clean, washed quartz sand which meets all STRI specifications for bunker sand and which meets the following specification The successful tenderer will be required to provide bunker sand as specified, in the units of measure listed below. The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply. The contract will be awarded on the basis of the most economically advantageous tenders received. The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%. Lot 9: Supply and Delivery of Bark Products Lot 9 – Supply and Delivery of Bark Products Play bark should be clean hardwearing material produced from mixed softwood offering the greatest safety surfacing conforming to ISEN1177. The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply. The contract will be awarded on the basis of the most economically advantageous tenders received. The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.