Graduation Attire and Photography

Tender description

The aim of this procurement process is to establish a contract for the provision of Academic Dress and photography services for Cardiff University graduation events This Contract/Framework is separated into Lots: Lot 1: Academic Dress Lot 2: Photography Lot 2: Graduate Photography Lot 2 Photography Student graduation photography service from 7am to 9pm each graduation day, with set up on the Sunday preceding the week, with sufficient staff to ensure that graduates and their families and friends are dealt with smoothly and efficiently. Please describe the portrait service you would provide and how it would be managed and details of post-graduation customer service Portrait photographs of honorary fellows and selected individuals, will also be required at St David’s Hall, and copyright to use these will transfer to the University. There are usually between twelve and twenty honorary fellows each year. We currently have a provision to have a photographer at the ceremony to capture the award being received, which we would like to continue to offer. All photographs taken must be posted to graduates within 28 days, ideally within a much shorter timescale (please supply details for UK, EU and overseas). Please provide details of sizes, prices, any extras included, packaging charges, as well as ordering and delivery details. Please also provide details of any framing service available. A reorder service in various sizes and styles must be provided (please provide details including over what time period re-ordering applies.) Please provide details of online ordering. Option to take candid photographs at Graduation Gardens (receptions) which are to be sold on site on the Graduation Days. Lot 1: Academic Dress Lot 1 Academic Dress Academic Dress for Graduation events (to include Gowns and appropriate headwear) service for all awards offered at Cardiff University in City Hall or the university’s Centre for Student Life (CSL) from 7am to 10pm each graduation day, with set up on the Sunday preceding the week, with sufficient staff are available to ensure that graduates and their families and friends are dealt with smoothly and efficiently Option for students to collect their gowns on the evening before their ceremony at City Hall or CSL (usually arranged between 6pm and 10pm). This will include the Sunday evening prior to graduation week. Service to provide complimentary senior officer robes including a cleaning and full maintenance service of the officer robes A full gowning service for staff attending the platform party at St David’s Hall for each graduation day. This is usually between 400 and 600 gowns/ headwear per Graduation week. Please provide details of sizes, prices, any extras included, packaging charges, as well as ordering and delivery details. A reorder service in various sizes and styles must be provided (please provide details including over what time-period re-ordering applies.) Please provide details of online ordering.