Holiday Activity and Food Programme (HAF) 2022 - Pre-market engagement

Tender description

Birmingham City Council is seeking to appoint suitably qualified and experienced provider(s) to develop, co-ordinate and manage the delivery of the Holiday Activity and Food (HAF) programme for children and young people, in line with Department of Education and Council's requirements. The Council has split the management of this large-scale programme into the following two lots. The Council will be happy to award this contract to either two providers (one provider per lot) or one provider to deliver both lots, depending on the option that is Most Economically Advantageous for the council. Providers who wish to bid to manage the entire programme will need to demonstrate value for money/savings through economies of scale. It is a one-year contract with 4 extensions of 12 months each extension (1+1+1+1+1). Please note state that funding is only available for the first year. Extension will be based on availability of funding for subsequent years and satisfactory contract delivery/performance. Lot 1: Overall Programme Management Partner (OPM) Birmingham City Council is seeking to appoint suitably qualified and experienced provider(s) to develop, co-ordinate and manage the delivery of the Holiday Activity and Food (HAF) programme for children and young people, in line with Department of Education and Council's requirements. Lot 1 is the Overall Programme Management Partner (OPM): This Organisation will have overall responsibility for the successful coordination and management of the programme delivery and standards. The OPM will be responsible for managing the Food Programme Manager - Lot 2 (OPM) The OPM will be responsible for commissioning services to ensure that the programme's sufficiency targets are met. They will work closely with the Council and the wider HAF partnership to shape the programme to meet the DfE and Council requirements and local needs. The details of these requirements are set out the corresponding service specification for Lot 1. Lot 2: Programme Management of Food and Standards (FPM) Programme Management of Food and Standards (FPM): The FPM will be responsible for the management of the supply of food on the HAF programme. They will be required to have the overview of the food provision and will ensure that all programme attendees receive at least one meal a day that meets food safety and School Food Standards. The FPM will be required to report to the OPM and establish the level and quality of provision available via the Activity Providers, in advance of every holiday period. The Provider will be required to commission local food provider(s), to supplement the food available via the Activity Providers, and logistically manage the distribution of the central food supply. Full details are in the attached specification.