Agile Product and Delivery Coach

Tender description

Summary of the work BEIS is seeking a Agile Product and Delivery Coach on a flexible basis to support delivery of services that adhere to Government Digital Standards. There is no commitment to a minimum spend over the term of the contract. Specialist role Agile coach Expected Contract Length 24 months, with the option of a 12-month extension Latest start date Friday 1 April 2022 Who Speclialist Work With The supplier will be working with project teams in BEIS. This may comprise of Delivery and Product Managers, Business Analysts, Service Designers, User Researchers and Development Teams. There may be other resources, both FTE and other suppliers. The supplier will also be expected to engage with other stakeholders in BEIS Digital  i.e. the Security and Architecture teams  if and when required. What Specialists Work On Work to be detailed on a Statement of Work basis Skills & Experience • At least 2 years experience delivering internal and public facing services according to the GDS service standard and Technology Code of Practice. • At least 5 years experience of coaching multi-vendor, multi disciplinary teams • Experience of user centered design tools and techniques • Experience of delivering funding services for government • Proven experience delivering Power Platform services for Government • Experience of coaching delivery teams through service assessments • Experience of delivering services in Gov PaaS and Azure • Experience of delivering services that meet the needs of under-represented groups • Certified Agile Coach • Certified Scrum Master and Product Owner • SC Cleared Work Location Though the supplier will be working remotely, there will be a need to travel to the 1 Victoria Street HQ in London or other government offices when required. This may change depending on Government guidance. Travel expenses will not be reimbursed. Working Arrangments The supplier will be expected to be available during the typical working hours of policy teams (Monday to Friday 9am-5pm) in order to maximise collaboration and knowledge transfer. Microsoft Teams, JIRA, Azure DevOps, Mural, Microsoft Whiteboard and Office 365 will be used for collaboration. Security Clearance SC Cleared No. of Specialists to Evaluate 3 Cultural Fit Criteria • Describe your approach to training and mentoring internal staff • Describe your approach to being transparent and collaborative when making decisions • Be an advocate for a user centered design approach • Describe your approach to help create a no-blame culture and encourage people to learn from their mistakes Evaluation Weighting Technical competence 60% Cultural fit 20% Price 20% Questions from Suppliers 1. Please explain what you mean by “on a flexible basis” Is the role part time? We mean ‘flexibility’ in that the Agile Product and Delivery Coach will be able to adjust priorities accordingly between the two ‘professions’ and not to be flexible e.g. on a part-time basis. 2. Is there an incumbent in place for this role? No, this is a new requirement. 3. Is there any Incumbent ? No, this is a new requirement. 4. Can you please confirm if this is inside or IR35 or outside? Can you please confirm the day rate? Contracted out service: the off-payroll rules do not apply. We do not have a max rate figure. We would like to see how the market responds. 5. Is there an incumbent? No, this is a new requirement. 6. Can you confirm if this DoS notice is supplying relevantly skilled specialists across different projects, who have BEIS Delivery Managers responsible for delivery (“capability gaps within existing and new teams”) or if the chosen supplier will be managing the delivery of specific outcomes, back to BEIS as a managed service. (“delivery of outcomes based on user needs”)? The chosen supplier will be managing the delivery of specific outcomes. 7. Is there an incumbent already working with you in this position? No, this is a new requirement. 8. You mention under Summary of Work, that you want a Coach under a “flexible” basis. Can you clarify what you mean by this please? i.e how many hours a week, or days a month, are you expecting to require someone? Thanks We mean ‘flexibility’ in that the Agile Product and Delivery Coach will be able to adjust priorities accordingly between the two ‘professions’ and not to be flexible e.g. on a part-time basis. 9. What is the maximum day rate being offered for this role? We do not have a max rate figure. We would like to see how the market responds. 10. Will you sponsor SC clearance? No. The requirement is for valid and current SC clearance to be in place. 11. Is there a current or preferred incumbent for this? Is this requirement inside or outside of IR35? No, this is a new requirement. Contracted out service: the off-payroll rules do not apply. 12. Can you please provide an anticipated timeline for this procurement that includes dates for: - Shortlisting Notification for Stage 2 - Submission Deadline for Stage 2 - Presentation - Award Notification Our anticipated timeline is below: - Shortlisted suppliers notified to submit written proposal - 04/03 - Shortlisted suppliers submit written proposal -11/03 - Shortlisted supplier Interviews -14/03 - 18/03 - Anticipated contract award - 25/03 13. In the problems to be solved you mentioned “delivery of outcomes based on user needs” – can the Authority confirm if this is in fact digital transformation delivering defined outcomes/milestones (which will be made known in Stage 2), or if this resource capacity delivering under T&M SoW call offs? The work will be detailed on a Statement of Work basis 14. Our consultant has not yet completed the Covid vaccination program due to a conflicting health issue which should be resolved over the next few months Is Remote working possible during this period? The requirement will be for ‘hybrid working’, working in BEIS offices and remotely as needed. 15. Is there an existing supplier providing a coach? No, this is a new requirement. 16. As regards, “Certified Agile Coach”, what certifications would be acceptable? The requirement is or a certified Agile Coach and certified Scrum Master and Product Owner 17. Is it acceptable for the specialist to have past SC Clearance (that has expired) ? No. The requirement is for valid and current SC clearance to be in place. 18. Let us know the maximum day rate or budget of this requirement. We do not have a max rate figure. We would like to see how the market responds. 19. Is there an incumbent? No, this is a new requirement. 20. Will you sponsor SC clearance? No. The requirement is for valid and current SC clearance to be in place. 21. Will you sponsor SC clearance? No. The requirement is for valid and current SC clearance to be in place. 22. Hi is this mainly an Agile Coach role or a Product/Delivery role? I have a specialist who is an Agile Programme Delivery Manager and Scrum Master but not an agile coach – will they be suitable or do they need to be an experienced Agile Coach also. Thanks Neither. The Agile Product and Delivery Coach would be expected to be able to adjust priorities accordingly to between the two ‘professions’ The requirement is or a certified Agile Coach and certified Scrum Master and Product Owner 23. What competence framework is this coaching role aligned with? … e.g. DDaT – https://www.gov.uk/government/collections/digital-data-and-technology-profession-capability-framework This would be aligned with a Senior Delivery Manager role. 24. If specialist has extensive government agile coach experience but no agile coach certification will they be discounted? Yes. The requirement is for a certified Agile Coach and certified Scrum Master and Product Owner