Catalogue Printing, Associated Paper and Mailing Services

Tender description

The printing of KCS' annual product catalogues, the supply of associated printing paper and subsequent mailing services of finalised catalogues to KCS customers This contract is divided into lots: Yes Tenders may be submitted for all lots The contracting authority reserves the right to award contracts combining the following lots or groups of lots: The contract Authority may combine Lots 1 and 2 to create a combined paper supply and print agreement (see LOT 3). In such an event lots 1 and 2 will not be awarded Lot 1: Catalogue Production (print) KCS catalogues are full colour publications with A4 sized pages. (The Suppliers should note that KCS reserves the right to change the size, page count and orientation of catalogues to those stated. In such and event the Contracting Authority shall agree a revised costing that shall apply to said work) a) The current KCS catalogue has approximately 1512pgs plus laminated board cover which includes full colour photos, descriptions of all products and is Perfect Bound Portrait. b) The current KCS International catalogue has approximately 1512pgs plus laminated board cover which includes full colour photos, descriptions of all products and is Perfect Bound Portrait. c) The current Early Years catalogue has approximately 432pgs plus laminated board cover which includes full colour photos, descriptions of all products and is Perfect Bound Portrait. Catalogue Quantities The estimated quantities and pages (based on our 2021 production) required for each catalogue are: KCS Catalogue 1512pgs 15,000 copies KCS International Catalogue 1512pgs 5,000 copies Early Years Catalogue 432pgs 3,000 copies Lot 2: Paper for Catalogues This Lot relates to the purchase by the Contracting Authority of paper for its catalogue print requirements. The Contracting Authority will procure the paper and the Supplier will deliver to the Authorities nominated printer. The Authority may allow the nominated printer to order directly on its behalf, in such an event the Contracting Authority will advise both Supplier and Printer of the type, specification and pricing Paper specification Paper to be considered under this agreement should have the following or similar characteristics: Text Weight between 50 – 90gsm Gloss, Silk or Matt (or equivalent) Available in reels 1980mm, 1584mm, 792mm Whiteness will be taken into consideration Covers Weight between 250 – 350gsm Gloss, Silk or Matt (or equivalent) Lot 3: Combined Print and Paper supply This Lot is a combination of Lots 1 and 2 as detail above. The full requirements of these Lots will remain unchanged with the exception of the following: The Supplier shall provide both full print requirements plus the required paper as per the specification stated and agreed. The Supplier will operate an open book policy in respect of Paper supply The supplier shall be totally responsible for ensuring the paper supply is in accordance with the specification, is damage free and fit for purpose. Lot 4: Mailing Services KCS Deliver to Approx. 10,000 drop points each year (predominantly educational establishments whose opening hours are usually 8am – 4pm) with a variety of pack sizes, the catalogues should be delivered in an extra-large heavy weight self-seal, side weld poly bag with strapping, costs should include all fulfilment costs involved in the mailing of each pack, Including the insertion of a letter and/or flyer with each catalogue. Deliveries are UK wide Inc. Jersey and Guernsey (Ireland and the highlands are not included) KCS will require delivery to be completed to the timescales provided this is usually during December and January. Delivery of Catalogues The Supplier shall be responsible for ensuring that all catalogue deliveries reach the destinations as advised by the Contracting Authority.