Access Control System Replacement

Tender description

The Horniman wishes to appoint a suitably qualified contractor to carry out replacement of the existing door access systems. There are 19nr. secure doors across the museum to address, along with two new doors waiting to have access control added. The contract will replace controllers within the existing metal box housings. Data cabling work for the project is being carried out by the client prior to the ACS project; the successful ACS contractor will find data cabling already run from the nearest data switch cabinet with a cable end coiled adjacent to each controller box ready for their connection to new controllers. The successful contractor must also carry out associated software installation, configuration and migration work. New key cabinets linked to the ACS are also to be installed and configured. The contractor is required to hold a changeover workshop prior to commencement, to manage the process and provide staff training in the completed system. The contractor must minimise new fixings and conceal works as far as possible. In particular, fixing to stonework and other historic features is prohibited. The effective management of health and safety risks is considered key for the successful delivery of these works. Contractors are also invited to supply a quotation for an optional 1 year maintenance and software support agreement, to run concurrently with the main contract defects liability/rectification period. The desired programme for the project is as below and further detailed within the tender pack: 30th January 2023 Contract Award 6th February 2023 Start on site 31st March 2023 Completion For your tender return to be considered as compliant, you are required to return the following; • Form of Tender duly signed • Tender Sum Analysis (Pricing Document) fully priced and items/totals entered into the NEC ECSC Price List section of the Contract Data document. • NEC4 Engineering and Construction Short Contract - Horniman ACS Contract Data - with completed Contractor's Contract Data, Contractor's Offer and Price List pages. • A detailed programme for the works with critical path and associated information required. • Evidence of your insurances, VAT registration and UTR - Unique Taxpayer Reference • Three references of recent relevant works. • Details of your company history and profile, including financial information and environmental policy • A completed quality assessment questionnaire We will not accept tender submissions from companies who have not undertaken a site visit. The adjudication panel will be undertaking a two stage scoring method. All compliant tenders will be initially assessed and scored according to their cost submissions (representing a maximum of 60% of the total score available). Once these have been assessed we will then undertake the quality assessment and scoring for the five most economically competitive tenders only. The tender returns will be assessed on the following weighting: 60% Cost 40% Quality