Gloucestershire Holiday Activities and Food Programme (HAF)

Tender description

The Holiday Activities and Food programme (HAF) is funded by the Department for Education to deliver activities and food to children and young people eligible for benefits related Free School Meals (FSM) during the three main school holiday periods. In Gloucestershire we are establishing a modified (pseudo) framework which has three lots, each with six district sub-lots: Lot 1 Six District Leads to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, who will develop and deliver the programme each District. Only one provider may be appointed per district, providers can bid for more than one district. Lot 1 is now awarded and closed for new entrants. Lot 2 Activity Providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District and countywide providers. Multiple providers may be appointed per district, providers can bid for more than one district. Lot 3 Specialist SEND providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District. Multiple providers may be appointed per district, providers can bid for more than one district. Please note that while Lots 2 and 3 will allow new applications to be submitted, they will only be assessed three times a year, approximately 10 weeks before the next HAF holiday. Exact dates will be confirmed once school holidays are, via the link https://procontract.due-north.com/Advert?advertId=65460f84-35d1-ec11-8114-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21. List of suppliers on framework: https://procontract.due-north.com/ContractsRegister/ViewContractDetails?contractId=5bb0d6ef-31d1-ec11-8114-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21 We expect potential providers to meet a number of minimum standards; these are detailed in the ITT. We advise all interested providers to read the entire ITT and all documents referenced or linked to within the ITT carefully, to inform themselves about the opportunity and whether they would be interested in submitting a response. Please login to Procontract via www.supplyingthesouthwest.org.uk and register your interest in the opportunity. All questions related to this contract should be sent using the discussions function which will be available once you have logged in and registered your interest Lot 1a: Gloucester City District Lead The purpose of the District Lead Organisation is to develop and deliver the HAF programme in that District, to ensure that the provision meets DFE requirements, and the HAF framework standards. The District Leads will meet regularly as members of the Gloucestershire HAF delivery group, be supported the by the GCC HAF team and encouraged to share good practice across the County. Only one provider may be appointed per district, providers can bid for more than one district. Successful bidders to Lot 1 will be issued with a three-year call-off contract with option to break if annual funding not received from the DFE. Lot 1b: Cheltenham Borough District Lead The purpose of the District Lead Organisation is to develop and deliver the HAF programme in that District, to ensure that the provision meets DFE requirements, and the HAF framework standards. The District Leads will meet regularly as members of the Gloucestershire HAF delivery group, be supported the by the GCC HAF team and encouraged to share good practice across the County. Only one provider may be appointed per district, providers can bid for more than one district. Successful bidders to Lot 1 will be issued with a three-year call-off contract with option to break if annual funding not received from the DFE. Lot 1c: Tewkesbury District Lead The purpose of the District Lead Organisation is to develop and deliver the HAF programme in that District, to ensure that the provision meets DFE requirements, and the HAF framework standards. The District Leads will meet regularly as members of the Gloucestershire HAF delivery group, be supported the by the GCC HAF team and encouraged to share good practice across the County. Only one provider may be appointed per district, providers can bid for more than one district. Successful bidders to Lot 1 will be issued with a three-year call-off contract with option to break if annual funding not received from the DFE. Lot 1d: Forest of Dean District Lead The purpose of the District Lead Organisation is to develop and deliver the HAF programme in that District, to ensure that the provision meets DFE requirements, and the HAF framework standards. The District Leads will meet regularly as members of the Gloucestershire HAF delivery group, be supported the by the GCC HAF team and encouraged to share good practice across the County. Only one provider may be appointed per district, providers can bid for more than one district. Successful bidders to Lot 1 will be issued with a three-year call-off contract with option to break if annual funding not received from the DFE. Lot 1e: Stroud District Lead The purpose of the District Lead Organisation is to develop and deliver the HAF programme in that District, to ensure that the provision meets DFE requirements, and the HAF framework standards. The District Leads will meet regularly as members of the Gloucestershire HAF delivery group, be supported the by the GCC HAF team and encouraged to share good practice across the County. Only one provider may be appointed per district, providers can bid for more than one district. Successful bidders to Lot 1 will be issued with a three-year call-off contract with option to break if annual funding not received from the DFE. Lot 1f: The Cotswolds District Lead The purpose of the District Lead Organisation is to develop and deliver the HAF programme in that District, to ensure that the provision meets DFE requirements, and the HAF framework standards. The District Leads will meet regularly as members of the Gloucestershire HAF delivery group, be supported the by the GCC HAF team and encouraged to share good practice across the County. Only one provider may be appointed per district, providers can bid for more than one district. Successful bidders to Lot 1 will be issued with a three-year call-off contract with option to break if annual funding not received from the DFE. Lot 2a: Gloucester City Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. Lot 2b: Cheltenham Borough Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. Lot 2c: Tewkesbury District Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. Lot 2d: Forest of Dean District Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. Lot 2e: Stroud District Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. Lot 2f: The Cotswolds Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. Lot 3a: Gloucester City Specialist SEND Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Lot 3 Applicants will be specialist providers for children and young people with more complex special educational needs and/or disabilities and will be required to demonstrate that they have the appropriate policies and procedures in place to keep children safe and provide activities that they enjoy. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. Lot 3b: Cheltenham Borough Specialist SEND Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Lot 3 Applicants will be specialist providers for children and young people with more complex special educational needs and/or disabilities and will be required to demonstrate that they have the appropriate policies and procedures in place to keep children safe and provide activities that they enjoy. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. Lot 3c: Tewkesbury District Specialist SEND Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Lot 3 Applicants will be specialist providers for children and young people with more complex special educational needs and/or disabilities and will be required to demonstrate that they have the appropriate policies and procedures in place to keep children safe and provide activities that they enjoy. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. Lot 3d: Forest of Dean District Specialist SEND Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Lot 3 Applicants will be specialist providers for children and young people with more complex special educational needs and/or disabilities and will be required to demonstrate that they have the appropriate policies and procedures in place to keep children safe and provide activities that they enjoy. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. Lot 3e: Stroud District Specialist SEND Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Lot 3 Applicants will be specialist providers for children and young people with more complex special educational needs and/or disabilities and will be required to demonstrate that they have the appropriate policies and procedures in place to keep children safe and provide activities that they enjoy. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district. Lot 3f: The Cotswolds Specialist SEND Activity Providers Activity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Lot 3 Applicants will be specialist providers for children and young people with more complex special educational needs and/or disabilities and will be required to demonstrate that they have the appropriate policies and procedures in place to keep children safe and provide activities that they enjoy. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district.