Provision of Building Surveying and Mechanical & Electrical Advice

Tender description

2.1 The Driver and Vehicle Licensing Agency ("DVLA" or the "Authority") is an Executive Agency of the Department for Transport, based at 3 sites in the Swansea region, employing around 6,500 staff. The Agency's primary aims are to facilitate road safety and general law enforcement by maintaining accurate registers of drivers and vehicle keepers, and to collect Vehicle Excise Duty. 2.2 In March 2005 DVLA entered a 20-year PFI contract with Telereal Trillium (TT) for the refurbishment of the estate and the provision of facilities management ("FM"). DVLA and TT have agreed that DVLA has the option to de-scope the Soft Services element from the contract from 31st March 2023 ("partial Termination"). The contract expires on 31st March 2025. 2.3 A Facilities Management (FM) Futures programme was formed in 2019 within which the PFI Contract Expiry Team has the remit to deliver an effective contract expiry and transition from the current PFI contract. The team comprises DVLA Estates Management, Commercial and 'project' personnel. A business case was approved by the DVLA Executive team in January 2021 that supported procurement of technical advice to the programme. 2.4 The PFI contract expiry requires that all assets are returned to DVLA in good condition. The expiry also means that it will be necessary to transition to a different operating model for the delivery of all FM services. It is with both of these challenges that DVLA requires 'project' leadership and specialist technical advice to i. Confirm the scope of assets to be returned and the efficacy of the asset register. ii. Work with the results of a recent comprehensive asset condition survey. iii. Manage a 'survey on expiry' with commercial advisers in ensuring that the assets are returned in the requisite condition; and iv. To support the design of a new FM service delivery model and its implementation. 2.5 It is anticipated that project leadership/technical advice will be required in relation to projects related to the key asset types: - i. Land & Buildings - Chartered Building Surveyor or applicable ii. Plant & Equipment - Chartered Mechanical or Electrical Engineer or applicable Contract value amended to incorporate variation