HCC - 09/22 - Dynamic Purchasing System (DPS) for the Provision of Local Bus and School Coach Transport Services

Tender description

Hertfordshire County Council (the ‘Council’) invites applications from suitably experienced and competent organisations who wish to pre-qualify onto its Dynamic Purchasing System (‘DPS’) for the provision of Local Bus and School Coach Transport Services. Further information in regards to this opportunity can be found in II.2.4). Organisations wishing to take part in this project are invited to "express interest" which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above. Lot Category 1: Registered Local Bus Services Hertfordshire County Council ("the authority") is establishing a Dynamic Purchasing System ("the DPS") for the provision of Local Bus and School Coach Transport Services.The DPS will be established and operate in accordance with Regulation 34 of The Public Contracts Regulations 2015 ("the Regulations"). The authority has published a contract notice in the Official Journal of the European Union and Potential Suppliers are now invited to express an interest in joining the DPS.Firstly, organisations apply by completing the Council's Supplier Questionnaire (SQ). Organisations which satisfy the pre-determined selection criteria will then be admitted to the DPS. Individual Orders throughout the duration of the DPS will be awarded via competition during the second stage. Organisations admitted to the DPS should note they won't be invited to tender for competition(s) until they have signed the DPS Agreement which will be done electronically via Docusign.Category 1 – Registered Local Bus Services Contracted Home to School Transport Services, used solely for the purpose of transporting students to schools and colleges. Drivers and Passenger Assistants working in this category will be required to undertake an Enhanced-level DBS with barred list check prior to commencement in their role. This must be arranged through the Councils umbrella body. Contact details for the Council DBS Officer will be shared with Operators so that they can make arrangements. The Integrated Transport Unit (ITU) plans and manages transport arrangements to schools, colleges, day services and other destinations on behalf of the Council’s Children’s Services ("CS") & Adult Care Services ("ACS") Departments.The Admissions & Transport team in CS provides home to school transport for pupils who meet the criteria set out in the Council’s Home to School Transport Policy.In order to apply organisations must follow the steps laid out below;Step 1 - log in or register at https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home Step 2 - Find the project and click on View DetailsStep 3 - Click on Express InterestStep 4 - If you are intending to bid click 'Opt In' if you aren't intending to bid click 'Opt Out'Step 5 - Download and fully complete all of the relevant documentation and upload your submission by 12 noon on 7th October 2022. Please ensure you allow plenty of time prior to the closing date to do this.If you experience any system problems please contact In-Tend directly on: +44 (0)114 407 0065 If you have any questions relating to service delivery or the tender documents please send these via the correspondence area in In-TendPlease Note: The closing date for this opportunity is 12 noon on the 7th October 2022. The Council will not re-open the DPS until January 2023.During the DPS Term, the Council intends to use electronic auctions if the Council deems this to be the most appropriate method of Competition. Full details are provided in the tender documents.The estimated total value of the DPS is stated in II.1.5 of this notice and is for the initial term inclusive of the approximate value for extensions. The DPS will be awarded for an initial term of five (5) years, with the option to extend the DPS up to five (5) further years as per the DPS Agreement. TUPE may apply to individual Orders and organisations will be notified of this (if applicable) during any competition. Lot Category 2: Contracted Education Bus, Coach or PCV Minibus Services Hertfordshire County Council ("the authority") is establishing a Dynamic Purchasing System ("the DPS") for the provision of Local Bus and School Coach Transport Services.The DPS will be established and operate in accordance with Regulation 34 of The Public Contracts Regulations 2015 ("the Regulations"). The authority has published a contract notice in the Official Journal of the European Union and Potential Suppliers are now invited to express an interest in joining the DPS.Firstly, organisations apply by completing the Council's Supplier Questionnaire (SQ). Organisations which satisfy the pre-determined selection criteria will then be admitted to the DPS. Individual Orders throughout the duration of the DPS will be awarded via competition during the second stage. Organisations admitted to the DPS should note they won't be invited to tender for competition(s) until they have signed the DPS Agreement which will be done electronically via Docusign.Category 2 – Contracted Education Bus, Coach or PCV Minibus ServicesContracted Home to School Transport Services, used solely for the purpose of transporting students to schools and colleges. Drivers and Passenger Assistants working in this category will be required to undertake an Enhanced-level DBS with barred list check prior to commencement in their role. This must be arranged through the Councils umbrella body. Contact details for the Council DBS Officer will be shared with Operators so that they can make arrangements. The Integrated Transport Unit (ITU) plans and manages transport arrangements to schools, colleges, day services and other destinations on behalf of the Council’s Children’s Services ("CS") & Adult Care Services ("ACS") Departments.The Admissions & Transport team in CS provides home to school transport for pupils who meet the criteria set out in the Council’s Home to School Transport Policy.In order to apply organisations must follow the steps laid out below;Step 1 - log in or register at https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home Step 2 - Find the project and click on View DetailsStep 3 - Click on Express InterestStep 4 - If you are intending to bid click 'Opt In' if you aren't intending to bid click 'Opt Out'Step 5 - Download and fully complete all of the relevant documentation and upload your submission by 12 noon on 7th October 2022. Please ensure you allow plenty of time prior to the closing date to do this.If you experience any system problems please contact In-Tend directly on: +44 (0)114 407 0065 If you have any questions relating to service delivery or the tender documents please send these via the correspondence area in In-TendPlease Note: The closing date for this opportunity is 12 noon on the 7th October 2022. The Council will not re-open the DPS until January 2023.During the DPS Term, the Council intends to use electronic auctions if the Council deems this to be the most appropriate method of Competition. Full details are provided in the tender documents.The estimated total value of the DPS is stated in II.1.5 of this notice and is for the initial term inclusive of the approximate value for extensions. The DPS will be awarded for an initial term of five (5) years, with the option to extend the DPS up to five (5) further years as per the DPS Agreement. TUPE may apply to individual Orders and organisations will be notified of this (if applicable) during any competition. Lot Category 3: Demand-Responsive Transport (DRT) Hertfordshire County Council ("the authority") is establishing a Dynamic Purchasing System ("the DPS") for the provision of Local Bus and School Coach Transport Services.The DPS will be established and operate in accordance with Regulation 34 of The Public Contracts Regulations 2015 ("the Regulations"). The authority has published a contract notice in the Official Journal of the European Union and Potential Suppliers are now invited to express an interest in joining the DPS.Firstly, organisations apply by completing the Council's Supplier Questionnaire (SQ). Organisations which satisfy the pre-determined selection criteria will then be admitted to the DPS. Individual Orders throughout the duration of the DPS will be awarded via competition during the second stage. Organisations admitted to the DPS should note they won't be invited to tender for competition(s) until they have signed the DPS Agreement which will be done electronically via Docusign.Category 3 – Demand-Responsive TransportA form of shared transport for individuals or groups travelling where vehicles alter their journey based on demand without using a fixed route or timetables journeys. These vehicles typically pick-up and drop-off passengers in locations according to passenger’s needs. In order to apply organisations must follow the steps laid out below;Step 1 - log in or register at https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home Step 2 - Find the project and click on View DetailsStep 3 - Click on Express InterestStep 4 - If you are intending to bid click 'Opt In' if you aren't intending to bid click 'Opt Out'Step 5 - Download and fully complete all of the relevant documentation and upload your submission by 12 noon on 7th October 2022. Please ensure you allow plenty of time prior to the closing date to do this.If you experience any system problems please contact In-Tend directly on: +44 (0)114 407 0065 If you have any questions relating to service delivery or the tender documents please send these via the correspondence area in In-TendPlease Note: The closing date for this opportunity is 12 noon on the 7th October 2022. The Council will not re-open the DPS until January 2023.During the DPS Term, the Council intends to use electronic auctions if the Council deems this to be the most appropriate method of Competition. Full details are provided in the tender documents.The estimated total value of the DPS is stated in II.1.5 of this notice and is for the initial term inclusive of the approximate value for extensions. The DPS will be awarded for an initial term of five (5) years, with the option to extend the DPS up to five (5) further years as per the DPS Agreement. TUPE may apply to individual Orders and organisations will be notified of this (if applicable) during any competition.