Multi Party Framework Agreement for the Provision of Archivist Services

Tender description

Dublin City Council proposes to establish a Multi - Operator Framework Agreement of suitably qualified Archivists. Expected professional services include providing a proficient and courteous frontline archivist service to staff within the Planning & Development Department, including the Conservation, Archaeology, Heritage Divisions and City Architects Division of the Housing and Residential Services Department of the Dublin City Council when conducting archivist services. Specific services will be defined further and in the main include information, reports and maps submitted, as part of the work of the two Dublin City Council Departments mentioned. The key objective of this tender is to ensure that all DCC’s technical documents/reports and maps are classified, filed and tracked, to allow for ease of retrieval. Lot 1: Dublin City Council is seeking individual Archivists to provide the required services. The services in general terms will be required from time to time and will be based on the number of hours in attendance to carry out services. There will be an accumulation of technical documents to be addressed once the Archivist (s) is/are in situ. The general requirement (which is subject to change) is initially for 4.5 days per week. The demand for services, when the current guidance around Covid permits, may require two or more Archivists to be immediately available, to be on site. Archiving services are required initially by Archaeology Section for 2 days per week, City Architects Division for 1 day per week, Conservation Section for 1 day per week and Heritage Section for ½ day per week. Each of the areas of DCC’s responsibility require that their technical documents, reports, maps, or a comprehensive assessment of a structure/site/street is undertaken and/or a subsequent full report on the structure/site/street is prepared for consideration by the relevant Professional staff. Conservation & Archaeology Planning/Compliance reports are prepared by the Professional staff, as appropriate, in response to Planning applications and plans/maps/documents are received as part of this planning process. Archivist services will therefore include classifying, filing, and tracking of information held in each Division, which includes technical documents, digital files, reports and maps, in order to allow for ease of retrieval.]