A single contract for the supply, implementation, licencing, support and maintenance of a Cloud-based, hosted SaaS Safety, Health and Environment information management system

Tender description

The Contracting Entity intends to procure a single contract for the supply, implementation, licencing , support and maintenance for a Cloud-based (and Hosted) SaaS Safety, Health and Environment information management system for ESB. It is proposed that the Contract will include the supply, implementation, licencing, support and maintenance for a Cloud-based (and Hosted) SaaS Safety, Health and Environment information management system for ESB Lot 1: SHE IMS Key aspects will be: To enhance safety, health and environmental management at ESB To enable shared learning while keeping personal and sensitive data private A single, proven software system already in service with companies like ESB Vendor Cloud-based while interfacing successfully with ESB IT systems Attributes, Forms and Process must be client configurable. SHE IMS required capabilities: Recording, Tracking, Management, Analysis and Reporting of SHE Incidents Remote Recording of Good Catch Intervention and Incident, Audit and Risk Assessment using a self-contained, secure and resilient hybrid Mobile App, to interface with SHE IMS and to upload the associated imagery Risk Management: Evaluating Impact and Severity using Risk Matrices and Methodologies Providing structured Audit support to evaluate how workplace activities affect Safety, Health and the Environment using Templates, scheduled Programmes and Audit measures aligned with ISO Standards Document Management - Storing documents within the IMS or linking outside the SHE IMS Reflecting and synchronising with the master ESB organisational structure and personnel from our ESB HR SAP system A resilient, robust, reliable and single hosted Cloud-based SHE IMS being available and accessible to all ESB employees, consultants and contractors via a consistent and user-friendly interface Enabling and supporting the Users to have different roles A configurable and user-friendly Dashboard interface to support ESB SHE KPI reporting and shared learning Providing self-build reporting and data analytics from IMS; Retaining Historical Incident, Audit and Risk Information including importing records from existing SHIELD IMS Privacy by Design - must comply with the relevant ISO standards for ISMS Data and information relating to personnel must be stored securely and maintained per jurisdictional data protection regulations Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 213381