Vehicle Maintenance and Repair

Tender description

The council requires Bidders to submit bids for the provision of Vehicle Maintenance and Repair services to the council’s vehicles, the main aim of this framework agreement is to ensure that all vehicles under the remit of the council are maintained, repaired and roadworthy. The fleet of vehicles are made up of a diverse range of vehicles from small cars, car derived vans, light goods vehicles such as caged and tipper vans, tail-lift box vehicles, minibuses, roads, lighting maintenance vehicles, gritters and tippers, skip and refuse collection vehicles, heavy articulated trucks and trailers etc. There are 9 lots as stated below- Lot 1 -Vehicle Engine Inspection and Refurbishment (for light and heavy vehicles) Lot 2- Vehicle Tachograph Calibration and Repairs Lot 3 -Vehicle Transmission Equipment, Repair and Replacement (for light and heavy vehicles) Lot 4 -Vehicle Electrical systems (all vehicles) Lot 5 -Vehicle Servicing and Repairs including Ministry of Transport (MOT) for light vehicles up to 3.5 tonnes Lot 6 -Vehicle Repairs for cars /car Derived vans including accidental damage Lot7 -Vehicle Repairs for Light goods Vehicles (LGV) up to 3.5 tonne including accidental damage Lot 8- Vehicle Repairs for Heavy Goods Vehicles (HGV) above 3.5 tonne including accidental damage Lot 9 - Vehicle Ministry of Transport (MOT’s), preparation MOT’s and associated servicing and repairs for Heavy Goods Vehicles (HGV) above 3.5 tonne. The council will outsourced the services required for Lots 1,2 and 3. The council will only outsource the required services for Lot 4, 5, 6, 7, 8 and 9 if they do not have the capacity to undertake this service in house. Lot 1: Vehicle Engine Inspection and Refurbishment (for light and heavy vehicles) This is for the provision of vehicle engine inspection and refurbishment services. The Supplier will be expected to undertake- General Engine Diagnosis Cylinder Head and Valve Train Diagnosis and Repair Engine Block Diagnosis and Repair Lubrication and Cooling Systems Diagnosis and Repair Fuel, Electrical, Ignition, Exhaust Systems Inspection and Service Lot 2: Vehicle Tachograph Calibration and Repairs (light and heavy vehicles) This is for the provision of scheduled 2 yearly tachograph calibration and repair services for the council’s vehicles to ensure the council continues to meet its legal requirements including providing a clear reference to repair or replace, calibrate and re-seal to Digital and Smart Annex 1C tachographs. The council requires the bidders to undertake- Vehicle Calibration and Repair (scheduled maintenance) Carry out test procedures Repairs to Vehicle Unit Vehicle Unit Replacement Completed Certification Lot 3: Vehicle Transmission Equipment, Repair and Replacement (for light and heavy vehicles) This is for the provision of transmission equipment, repair and replace of gearbox, differential, steering box, power take off prop shaft repairs. Supplier will be responsible to undertake- Transporting the council's vehicle or units to the Supplier’s premises for repair. Carrying out initial inspection and reporting on Suppliers’ site or location of choice agreed by the council Inspection of Gearbox Repair and or Overhaul of Gearbox Final report Deliver Vehicle or Repaired Unit back to council premises. Lot 4: Vehicle Electrical systems (all vehicles) This is for the provision of vehicle electrical system services for the council’s vehicles. The council requires the Supplier to understand vehicle system fault diagnosis criteria and techniques and must be able to use fault diagnostic techniques and equipment to determine the performance of vehicle system. The council will only outsource this service if they do not have the capacity to undertake this in house. The Supplier is required to undertake- Security Systems Environmental Passenger Protection Car Key Replacement Other Essential work Lot 5: Vehicle Servicing and Repairs including Ministry of Transport (MOT) for light vehicles up to 3.5 tonnes This is for the provision of vehicle servicing and repairs including Ministry of Transport (MOT) for light vehicles up to 3.5 tonne and will involve Class 4, 5 and 7 including electric vehicles, to ensure that the council continues to meet its legal requirement. The council will outsource the mandatory MOT’s, including service and repairs, only if they do not have the capacity or resource to undertake this inhouse for light vehicles up to 3.5 tonnes. The Supplier is required to undertake- Ministry of Transport and associated repairs and or servicing at the time of MOT. Lot 6: Vehicle Repairs for cars /car Derived vans including accidental damage This is for the provision of vehicle repairs for cars, car derived vans including accidental damage for the council’s vehicles and ancillary equipment such as tail lifts etc when they do not have the capacity to undertake this inhouse. The council requires repair services for accident and operational damage, as well as ad-hoc repairs. The Supplier is required to undertake Body coach works including structural works. Electrical works. Mechanical works. Specialist component equipment repairs. Vehicle modification works. Panel spray painting for ad hoc requests. Provision of support on any manufacturer recall process repair. All estimates should be configured on the AUDATEX system or equivalent All repair estimates should have picture evidence of different stages of the repair including in and out of paint on request. Repairs to auxiliary equipment including tail lifts Transporting Vehicles Lot 7: Vehicle Repairs for Light goods Vehicles up to 3.5 tonne including accidental damage This is for the provision of vehicle repair for Light Goods Vehicles up to 3.5 tonne including accidental damage for the council’s vehicles and ancillary equipment such as tail lifts, penny cranes etc when they do not have the capacity to undertake this in-house. The council requires repair services for accident and operational damage, as well as ad-hoc repairs. The Supplier is required to undertake- Body coach works including structural works. Electrical works. Mechanical works. Specialist component equipment repairs. Vehicle modification works. Panel spray painting for ad hoc requests. Provision of support on any manufacturer recall process repair. All estimates should be configured on the AUDATEX system or equivalent All repair estimates should have picture evidence of different stages of the repair including in and out of paint on request. Repairs to auxiliary equipment including tail lifts Transporting Vehicles Lot 8: Vehicle Repairs for Heavy Goods Vehicles above 3.5 tonne including accidental damage This is for the provision of vehicle repair for Heavy Goods Vehicles 3.5 tonne and above including accidental damage for the council’s fleet of vehicles and ancillary equipment such as tail lifts, cranes etc when they do not have the capacity to undertake this inhouse. The council requires repair services for accident and operational damage, as well as ad-hoc repairs. The Supplier is required to undertake- Body coach works including structural works. Electrical works. Mechanical works. Specialist component equipment repairs. Vehicle modification works. Panel spray painting for ad hoc requests. Provision of support on any manufacturer recall process repair. All estimates should be configured on the AUDATEX system or equivalent All repair estimates should have picture evidence of different stages of the repair including in and out of paint on request. Repairs to auxiliary equipment including tail lifts via email vehicleworkshop@glasgow.gov.uk Transporting Vehicles Lot 9: Lot 9 (Vehicle Ministry of Transport (MOT’s), preparation MOT’s and associated servicing and repairs for Heavy Goods Vehicles (HGV) above 3.5 tonne. This is for the provision of vehicle preparation Ministry of Transport (MOT), MOT's including associated servicing and repairs for Heavy Goods Vehicles for the council’s fleet. This is to ensure that the council continues to meet its legal requirements for MOT’s tests pass rate to comply with their operator’s licence. The council will outsource the under noted services when they do not have the capacity to undertake this inhouse. The Supplier is required to undertake- Preparation MOT's and associated serving and repairs MOT and associated repairs and servicing MOT Vehicle Failure Safety Inspection Timescales Transporting Vehicles