Overall Programme Management Partner - Holiday Activity and Food Programme - 2022/2023

Tender description

The Council requires a new delivery partner(s) to develop, mobilise and coordinate the HAF programme across the city for the next 3 year (from Summer 2022 until Easter 2025) subject to performance and availability of funding. The contract will be split into 2 lots: Lot 1: Overall HAF programme managementLot 2: Overall management of HAF food provision and standards:The contract will be for 1 year with the option to extend four times for an additional 12 months each extension (1+1+1+1), each extension will be subject to available funding and satisfactory performance. Lot 1: Overall HAF programme management: • End to end project management of the HAF programme across the city• Distributing funding via, an electronic grants management service, to Activity Providers to ensure sufficient levels of provision and effective use of limited resources. • Demand management and supply mapping• Providing assurance of the safety and quality standards of Activity Provision • Marketing, communication, and community engagement • Appropriately targeting the programme at the eligible cohort via effective marketing, booking and registration system.• Meeting the DfE’s reporting requirements• Maximising the grant by identifying and utilising community assets and existing resources, including volunteers• Working in partnership with key stakeholders in the city Lot 2: Overall management of HAF food provision and standards: • The logistical management of the central supply of food to ensure sufficient provision of food across the programme• Providing assurances of the safety and quality standards of all food provision• Procure and manage central food providers in line with the DfE programme and food safety requirements• Ensure that food providers are:o Able to operate during non-term time across Birmingham during the Easter, Summer and Christmas school holidayso Provide meals at a cost of up to £5 ahead per day (inclusive of all costs)o Able to cook and deliver food across Birmingham to leisure centres, youth clubs, schools etco Able to identify and source facilities to store and prepare food in the cityo Provide nutritional advice, food activities and education to families and activity providerso Able to provide healthy food parcels including recipe cards and/or demos