LIT0638 Sprinkler Systems Servicing and Maintenance

Tender description

The University of Edinburgh will be going out to tender in the next month looking to procure the services of a single supplier to provide comprehensive inspection, maintenance and reactive works covering the sprinkler fire protection systems located in various buildings throughout the University's Estate. All works will need to be carried out in line with the University's schedules, the manufacturer's recommendations and in accordance with BS EN 12845, BS 9251 2014 and BS 9252 2011. The selected supplier is required to be a member of the British Automatic Fire Sprinkler Association (BAFSA) or equivalent and certified (listed) by the LPCB at Level 3 (minimum) under the LPS 1048 scheme for the approval of Sprinkler System Contractors in the UK and Ireland. The University of Edinburgh has four buildings which are equipped with sprinkler fire protection systems and a single water mist fire suppression system installed at one premise. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the tender in PCS-T. It is proposed this procurement will be conducted through the use of the Open Procedure. The evaluation will be contain three stages as follows Stage 1 - the ESPD will include a series of Minimum Standards in relation to mandatory and discretionary criteria which govern the public sector and this specific requirement. These are pass/fail requirements and failure to provide adequate evidence on request of how these requirements shall be met will result in automatic exclusion from the Tendering process. There is also a requirement to meet Technical Minimum Standards located in the Technical Questionnaire of PCS-T . These 3 questions are Pass/Fail criteria relating to firstly technical and professional ability, secondly relevant qualifications, continued professional development and competence and thirdly member of the British Automatic Fire Sprinkler Association (BAFSA) or equivalent and certification (listed) by the LPCB at Level 3 (minimum) (LPS 1048 Requirements for the approval of Sprinkler System Contractors in the UK and Ireland). Stage 2 – Technical (Quality) questions are allocated a total weighting of 80 percent. Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example if a question is weighted 10 percent and the submission scores 3 points out of 4 for that question then the score achieved will be 7.5 percent out of a possible 10 percent. Bids will be required to achieve a minimum technical threshold score of 50 percent or more of the technical score (80 percent) in order to progress to the final stage of evaluation. Stage 3 – the Commercial (Price) questions are allocated a total weighting of 20 percent. The bidder who submits the lowest price will be awarded the maximum score (20 percent) and all other bids awarded a score pro rata, in relation to the lowest bid. Both Technical & Commercial scores will be added together at the end of the evaluation process to calculate the most economically advantageous tender.