Community Planned and Reactive Building Maintenance and Cleaning Services

Tender description

Torbay and South Devon NHS Foundation Trust had a requirement for the provision of planned and reactive building maintenance services and cleaning services to a number of its community facilities throughout South Devon. The requirement is separated into two Lots. Lot 1 Planned and Reactive Building Maintenance Services and Lot 2 Cleaning Services. Suitably experienced bidders could bid for either lot or both lots. Contract(s) is for 5 years with the option to extend up to a further two years. The contract shall allow for the addition of extra assets/locations as well as the subtraction of assets/locations throughout the term. The Trust will retain a right to break from the contract at the end of year 3 subject to notice being served. The Authority is ran the procurement on an electronic tendering platform and all interested parties accessed tender documents, further information and submitted tenders through this route. Lot 1: Community Planned and Reactive Building Maintenance The Planned and Reactive Building Maintenance services for the Trust’s Community facilities, comprises of the following components: • Planned and Reactive Building Maintenance services objectives • Planned preventative maintenance • Statutory and Legislative compliance • Materials and consumables • Maintaining and updating a current asset register for all facilities • Reactive and Emergency Maintenance • Project Works The Service Provider shall provide, throughout the duration of the contract, all Planned and Reactive Maintenance Services, including Building Fabric and Mechanical & Electrical maintenance, Statutory and Legislative compliance, and associated Engineering services, to the Trust’s Community buildings and facilities, in accordance with the specification. The objectives of the service are to provide an efficient, responsive, and effective maintenance service, which is cost effective, based on statutory standards, robust technical and operational requirements and is sensitive to the business operating requirements of the Trust. Value is an estimate and actual expenditure may be higher or lower throughout the contract term. Lot 2: Cleaning Services Cleaning Services to the Trust’s community sites. Supporting the Trust’s operations, meeting the highest infection control standards and strongly aligning with the Trust’s values. The Contractor shall: a. Provide high quality Cleaning Services at appropriate times as necessary to achieve the required cleanliness outcomes and Service Standards. b. Complete particular scheduled, periodic, planned and reactive duties as set out in the Specification. c. Clean all Functional Areas of the Locations. A key outcome for this contract is to provide a quality and value driven Cleaning Service which achieves an optimum standard of cleaning for all buildings and areas of the Site which is appropriate for their use, is held in high regard by all Users, and complies with the Cleaning Standards and inspection regimes for each risk category of building and space prescribed with the National Standards of Healthcare Cleanliness (2021). The value is an estimate and actual contract expenditure may be higher or lower.