SBC - Provision to Supply Spare Parts and a Maintenance and Repair Service for Grounds Maintenance Machinery

Tender description

Southend on Sea Borough Council ('the Council') is seeking to engage suppliers of grounds maintenance equipment spare parts to supply the Council's workshops based at several sites within the Borough. The Council is also seeking to engage experienced and appropriately qualified companies who can provide a repair and maintenance service to grounds maintenance machinery, particularly larger plant and tractors. The length of the contract is 3 years with an option to extend for a further 2 years. The opportunity is being split into Lots to reflect each element of the requirements. A Framework Agreement will be set up for each Lot, with up to five companies: Lot 1 Repair and Servicing of Machinery Lot 2 Mower Parts Lot 3 Batteries Lot 4 Tyres and Tubes Lot 5 Hydraulic Pipes & Connections Lot 1: Lot 1 - Supplementary Maintenance and Repair to Grounds Maintenance Machinery Lot 1 – Maintenance and Repair of Grounds Maintenance Equipment within the Borough of Southend on Sea to provide supplementary repairs and maintenance support to the exiting in-house workshop particularly repairs to larger plant and tractors. The successful tenderers will have the capacity and expertise to offer a quality customer service with sufficient tools, equipment and resources and have proven experience in the field of grounds maintenance machinery repair and maintenance. This will be a Framework Agreement with up to five Companies on this Lot. Lot 2: Grounds Maintenance Mower Parts Lot 2 – Mower Parts for supply to Southend Borough Council's exiting in-house Parks workshop within Priory Park to enable in-house repairs to Grounds Maintenance Equipment. This will be a Framework Agreement with up to five Companies on this Lot. The indicative spend for this lot is £100,000 per annum but it should be noted that the Council cannot guarantee a minimum volume of orders or any orders or cannot guarantee a minimum level of business under this Framework Agreement. Lot 3: Lot 3 - Batteries for Grounds Maintenance Equipment Lot 3 – Batteries for supply to Southend Borough Council's exiting in-house Parks workshop within Priory Park to enable in-house repairs to Grounds Maintenance Equipment. This will be a Framework Agreement with up to five Companies on this Lot. The indicative spend for this lot is £2,000 per annum but it should be noted that the Council cannot guarantee a minimum volume of orders or any orders or cannot guarantee a minimum level of business under this Framework Agreement. Lot 4: Lot 4 - Tyres and Tubes for Grounds Maintenance Equipment Lot 4 – Tyres and Tubes for supply to Southend Borough Council's exiting in-house Parks workshop within Priory Park to enable in-house repairs to Grounds Maintenance Equipment. This will be a Framework Agreement with up to five Companies on this Lot. The indicative spend for this lot is £3,000 per annum but it should be noted that the Council cannot guarantee a minimum volume of orders or any orders or cannot guarantee a minimum level of business under this Framework Agreement. Lot 5: Lot 5 - Hydraulic Pipes & Connections to Grounds Maintenance Equipment Lot 5 – Hydraulic Pipes and Connections for supply to Southend Borough Council's exiting in-house Parks workshop within Priory Park to enable in-house repairs to Grounds Maintenance Equipment. This will be a Framework Agreement with up to five Companies on this Lot. The indicative spend for this lot is £5,000 per annum but it should be noted that the Council cannot guarantee a minimum volume of orders or any orders or cannot guarantee a minimum level of business under this Framework Agreement.