Provision of a Utilities Monitoring and Targeting Database

Tender description

North Lanarkshire Council (NLC) require to procure database software to store all utility invoices: from electricity, gas, water, biomass and oil suppliers. This database will hold utility invoices from NLC and Transform Schools NL. This system will allow reports to be run highlighting property performance, benchmark property performance to set targets to contribute to net zero carbon emissions and for annual reporting to Scottish Government. Lot 1: North Lanarkshire Council are looking for the Supply of an Energy Management Bureau Service including Monitoring and Targeting (M&T) System, Bill Validation for multi-utilities at multiple sites and Online Portal for the entry of meter data for a three-year period with the option to extend the contract for a further 12 months at the end of the three-year period and an additional 12 months at the end of year four (3+1+1). The Contractor will appoint a single point of contact to manage the contract in full. The Contractor will be required to liaise with other North Lanarkshire Council contractors, where applicable, such as Utility Suppliers, Meter Operators and Facility Management Providers (FMP’s). This will be in the form of both written and verbal communications. The Contractor shall minimise disruptions to North Lanarkshire Council, its staff and any other interested party involved in the provision or use of the service. The Contractor shall in no way jeopardise the reputation of North Lanarkshire Council or their representatives, nor risk bringing them into disrepute. The Contractor will also be required to deal with Utility Bill Validation and Processing, Billing Query System, Energy Management Software, Data Transfer and Database Setup, Online Energy Reporting, Profile Data Reports, Invoice Data Reports, Asset Reports, Self-Read Meter Reading Portal, Quality Data Checking, KPI Management and Reporting, Additional/Regular Energy Reporting Requirements, Half-hourly and Smartmeter/AMR Data Management, Provision of a Help Desk, Provision of Training, Maintenance of a Quality System, Calculation of Third-Party Electricity Charges, Ad-hoc Software Development and Population of Third-Party System with energy data and invoices. Further details regarding each point listed can be found within the Specification. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.