S1155 (2020) Facilities Management Services

Tender description

The contracting entity intends to establish a framework arrangement under which it shall appoint economic operators to enter into separate framework agreements for the provision of facilities management services, across a number of separate lots, as follows: Lot 1: Facilities Management Maintenance Services, Lot 2: Facilities Management Capital Expenditure Projects, Lot 3: Legionella and Water Treatment Services, and Lot 4: Minor Building Repairs and General Maintenance Services (Electricity Substations and Radio Telecommunications Sites). Each framework agreement will be for a period of five (5) years with an option, exercisable entirely at the discretion of the contracting entity and subject to the terms of the framework agreement, to extend by a further optional period of up to three (3) years, with a total potential duration of eight (8) years. The contracting entity estimates that the total spend under the framework agreements is anticipated to be GBP 2 700 000. Lot 1: Lot 1: Facilities Management Maintenance Services This lot will include: Planned and reactive facilities management maintenance works and services in respect of all NIE Networks’ office locations across Northern Ireland encompassing the following key activities: 1) minor building repairs and associated general maintenance works and services; 2) maintenance of roller shutter doors; 3) general joinery works; 4) general mechanical services and maintenance; 5) general electrical services and maintenance. It is intended that the contracting entity will enter into a framework agreement with one economic operator for this lot (in the form attached at Appendix M of the tender documents) with call-off contracts allocated on a direct award basis, as set out in the call-off procedure (in Appendix C of the Tender Documents). Lot 2: Lot 2: Facilities Management Capital Expenditure Projects This lot will include: Planned facilities management works and services in respect of capital expenditure projects at NIE Networks’ office locations across Northern Ireland encompassing the following key activities: 1) participation in mini-competitions in accordance with NIE Networks’ facilities management capital project requirements; 2) management and delivery of projects inclusive of all electrical, mechanical, joinery and small scale general building works and associated services, in respect of: (a) office refurbishments inclusive of complete office relocations; (b) refurbishment of existing and/or installation of new kitchen facilities; (c) refurbishment of existing and/or installation of new toilets facilities; (d) installing of new furniture and/or removal of existing furniture. It is intended that the contracting entity will enter into framework agreements with three economic operators for this lot (in the form attached at Appendix M of the tender documents) with call-off contracts allocated on a mini-competition basis, as set out in the call-off procedure (in Appendix C of the tender documents). It is intended that the first, second and third ranked economic operators in respect of the competition for lot 1 will each be awarded framework agreements for lot 2. Lot 3: Lot 3: Legionella and Water Treatment Services This lot will include: Planned preventative maintenance in respect of legionella and water treatment services encompassing the following key activities: 1) hot water systems inclusive of: (a) monthly temperature checks, (b) temperature adjustments as required to be carried out at the time of testing, (c) annual water samples from calorifiers, (d) annual visual inspection of calorifiers; 2) cold water systems inclusive of: (a) monthly temperature checks at sentinel taps, (b) six monthly temperature checks on tanks, (c) annual inspection of tanks; 3) shower heads inclusive of: (a) dismantle, clean and disinfect shower heads quarterly; 4) provision of risk assessments inclusive of: (a) annual update of risk assessment per site, (b) initial risk assessment of new sites; 5) provision of a web-based management system to facilitate water treatment system management and the control of legionella with appropriate access provided to NIE networks of maintenance and testing records. It is intended that the contracting entity will enter into a framework agreement with one economic operator for this lot (in the form attached at Appendix M of the tender documents) with call-off contracts allocated on a direct award basis, as set out in the call-off procedure (in Appendix C of the tender documents). Lot 4: Lot 4: Minor Building Repairs and General Maintenance Services (Electricity Substations and RT Sites) This lot will include: Minor building repairs and general maintenance works and services in respect of NIE networks’ electricity substations and radio telecommunication (RT) sites across Northern Ireland encompassing the following key activities: 1) minor building repairs and associated general works and services, 2) general joinery works, 3) general mechanical services and maintenance, 4) General electrical services and maintenance. It is intended that the contracting entity will enter into a framework agreement with one economic operator for this lot (in the form attached at Appendix M of the tender documents) with call-off contracts allocated on a direct award basis, as set out in the call-off procedure (in Appendix C of the tender documents).