Framework for the Provision of Professional Consultancy Services

Tender description

Kirklees Council wished to set up a Framework Agreement for Professional Consultancy Services. The framework was been divided into 10 lots to meet the Council’s specific requirements, 9 of these Lots have been awarded: Lot 1: Architecture and Multi-Disciplinary; Lot 2: Project Management; Lot 3: Quantity Surveying; Lot 4: Mechanical and Electrical Engineering — not awarded; Lot 5: Structural/Light Civil Engineering; Lot 6: Lift Consultancy; Lot 7: Building Surveying; Lot 8: Landscape Architecture; Lot 9: Clerk of Works; Lot 10: Conservation and Heritage Advice (Architecture). Each lot has its own Specification which gives a general description of the requirements of that lot. Individual commissions under each lot will have more precisely formulated requirements and will be awarded as specific contracts under this framework. Lot 1: Architecture and Multi-Disciplinary The Scope of Services for Architecture shall comprise the provision of design services including designs, specifications, advice and information with due regard to functionality, build quality and impact, buildability, construction safety, operation and maintenance. As an Architect on a project you may also be employed to carry out the role of Lead Consultant. These duties are additional to the duties that are outlined in this Specification. As such the Lead Consultant role shall be priced as an additional percentage based on the total value of the Works Contract at each stage. The Scope of Services for multi-disciplinary shall comprise the provision of design services including designs, specifications, advice and information with due regard to functionality, build quality and impact, buildability, construction safety, operation and maintenance. The disciplines covered shall be architecture, mechanical and electrical engineering, structural/light civil engineering and landscape architecture. The Lead Consultant under a multi-disciplinary commission will always be the Architect unless specifically requested otherwise by the Client. Lot 2: Project Management The Scope of Services for Project Management shall principally involve the Project Manager acting as virtual extension of the Council’s own staff, which enables the Council to be in control of the project at all times, whilst ensuring that the management role within the project is fulfilled. This will comprise undertaking Project Management Services to manage and control projects in terms of all aspects of ‘Time, Cost and Quality’ from project inception to completion, to include (but not limited to): — development and Implementation of governance, communication and reporting plans, — programme management, — cost/budget management, — implementing change control processes, — risk management, — management and coordination of project team members and consultants, and the information produced, — advising the client at all stages of their required statutory and health and safety obligations and duties i.e. client responsibilities under the CDM Regulations, and ensuring that these duties and obligations are fulfilled/carried out. Lot 3: Quantity Surveying Cost management and quantity surveying services for predominantly construction related schemes. Lot 4: Mechanical and Electrical Engineering The Scope of Services for mechanical and electrical engineering shall comprise the following work elements, irrespective of whether the Consultant is providing the work elements under a single discipline commission (in which case the Consultant will also act as Lead Consultant in accordance with the requirement of this Specification) or under a multi-disciplinary commission (in which case the Consultant will be appointed as part of a wider design team and will report to a Lead Consultant): Mechanical Acoustical Design and Treatment in connection with the engineering services; Air Conditioning and Mechanical Ventilation Services; Boiler Plants and Auxiliaries; Building Energy Management Systems; HVAC Control Systems; Calorifier Plants; Cold Water Services; Cooling-Water Services; Pipework and Fittings; Fire Protection Services; Fuel Gas Incoming Supply and Distribution; Heating Installations; Hot Water Services; Public Health and Plumbing Services; Refrigeration Installations; Thermal Insulation; Vibration Control in connection with the engineering services; Water Treatment and Filtration; Kitchen (Commercial) Supply and Extract Installations; Renewable Technologies; Thermal Modelling Analysis; and Building Information Modelling (BIM). Electrical Incoming Electrical Supplies (New and Upgrading); LV Electrical Distribution Services; Electricity Lighting and Power Installations, including fittings; Standby and emergency lighting installations, including fittings; Fire Detection and Alarm Services or Power and Containment for Fire Detection and Alarm Services; Security system installations (intruder alarm, access control, Minor CCTV) or Power and Containment for Security System installations; External amenity lighting and floodlighting; Electrical power and containment for Mechanical Plant; Earthing and bonding systems; Structured cabling installations or containment for structured cabling installations (Voice, Data and Communications); Energy metering and monitoring systems; Public address, Personnel location and call services or Power and Containment for public address, Personnel location and call services (generally Assistance Call Systems in housing accommodation or PA systems in Market Halls); Telephone equipment or distribution services; Radio and television installations or Power and Containment for radio and television installations; Renewable Technologies; and Ancillary electrical items (Induction Loops, Soundfield systems and other facilities for disabilities) Lot 5: Structural/Light Civil Engineering The Scope of Services for Structural and Light Civil Engineering shall comprise design of the following work elements: Earthworks and excavation; Foundations including forms of piling but not the design of the piling; Earth and water retaining structures including reinforced earth; Ground and surface treatment; Local and main, public health and land drainage; inspection chambers, sewers, interceptors, tanks, treatment works and ground dewatering; Paving and surfacing; roads, car parks and footpaths; Structures in in-situ or precast concrete employing unreinforced, reinforced or pre-stressed techniques; Structures in masonry, brickwork or blockwork, unreinforced or reinforced; Structures in Demolition of structures; and Metalwork, ferrous or non-ferrous. Lot 6: Lift Consultancy The key task is the provision of lift consultancy services on selected schemes and programmes of work. Lot 7: Building Surveying The Scope of Services for building surveying shall comprise the following work elements, irrespective of whether the Consultant is providing the work elements under a Single Discipline commission (in which case the Consultant will also act as Lead Consultant in accordance with the requirement of the Specification) or under a Multi-Disciplinary commission (in which case the Consultant will be appointed as part of a wider design team and will report to a Lead Consultant): Providing cost information for use in the council’s asset management portfolio Investigations and feasibility studies including cost estimates DDA and fire risk assessments surveys Carry out dilapidation surveys and prepare reports for use in negotiations and financial settlements in line with the Law of Property Act and Landlord and Tenant Act Redesign and refurbishment of all non-housing buildings in line with the councils statutory bodies e.g. Building Control and planning authorities Management and coordination of single and multi-disciplinary works including take lead role as designer, principal designer, lead consultant, technical advisor, clerk of works and project manager Liaison with and submission of LBC applications Preparation of health and safety plans, risk assessments and associated CDM roles as required Building fabric construction for pitched and flat roofs Preparation of tender documentation including full technical specifications Provide technical building knowledge and advice to senior managers, council members, planning and building control officers Provision of CAD drawings for use with tender documentation Onsite supervision of our partner organisations and private contractors Use of existing framework agreements or traditional tender process in order to procure certain types of work Financial control of the Council’s budgets and funding streams Preparation of design access statements Preparation of documentation for use in both building regulation and listed building applications Term contract management programming including gutter cleaning, elections and winter maintenance Carry out reactive and planned maintenance works including responding to emergencies during period of severe weather or as requested from our individual Clients Lot 8: Landscape Architecture The Scope of Services for Landscape Architecture shall comprise the provision of design services including designs, specifications, advice and information with due regard to functionality, build quality and impact, buildability, construction safety, operation and maintenance. Lot 9: Clerk of Works The Clerk of Works role is primarily to represent the interests of the Council on Construction Projects in regard to ensuring that the quality of materials, safety and workmanship are in accordance with all design information including specification and drawings as well as adherence to quality standards. This Lot will cover Fabric, Electrical and Mechanical Clerk of Works Services. Lot 10: Conservation and Heritage Advice (Architecture) In addition to the required key Consultancy skills and expertise, the Scope of Specialist Services for conservation and heritage advice shall comprise but not be limited to the following work elements: Production of Conservation Audits and Conservation management Plans as required Management and Co-ordination of Conservation Specialists on a given project or projects Design advice for the alteration, refurbishment and/or extension of Listed Buildings or Heritage Assets Carry out surveys and Listed Building /Heritage Asset Assessments Providing appropriate Sustainability advice for listed buildings or heritage assets Providing a leading role on effective dialogue with Local Planning Authority on matters related to the alteration, refurbishment and/or extension of listed buildings and/or heritage assets to ensure successful obtainment of planning consent and/or listed building and/or conservation area consent Carry out or arrange Access audits and accessibility design advice for listed buildings or heritage assets where necessary Liaise with other internal and external consultants from time to time in a collaborative manner in order to develop scheme and detailed designs Provide estimates for the restoration and conservation costs of specific project commissions Advising the project lead and or Council as owners of specific politically sensitive buildings at risk or redundant buildings Advising on best practice and policy measures and controls both locally and nationally. Providing expert knowledge and awareness of regeneration projects where these may affect specific heritage assets commissions Sourcing grants and other funding for conservation work to assist on specific project commissions Liaise and negotiate with Historic England as and when required on specific commissions to achieve the best outcome for a specific project commission as requested. Assist the Project Lead on provide best practice advice to conserving listed buildings and heritage assets where required by Local Authority Conservation and Planning Officers Understand, advise and challenging if necessary on the designation of heritage assets where this conflicts project client brief requirements. Contribute to and assist in consultations with and presentations at public enquiries if required. Contribute to and assist with the planning, management and supervision of long-term heritage assets if required. Contribute to and advise Project Lead Consultant with discharging the requirements of enforcement notices, Listed Building Conditions or any other specific Heritage Asset related Planning conditions and/or other related issues.