Supply, Installation, Licenses & Ongoing Support & Maintenance of Local Development Plan Solution

Tender description

Caerphilly County Borough Council are seeking tender responses from suitable companies to commission a software system in the form of a Local development Plan (LDP) Database Solution including any applicable licenses including on-going support and maintenance. The arrangement is a collaborative arrangement lead by Caerphilly CBC for three Local Authorities as follows:- Caerphilly County Borough Council Vale of Glamorgan Council Rhondda Cynon Taf County Borough Council (hereafter referred to as the “Councils”). The Councils currently utilise a variety of Software systems for the Local Development Plan Solution. The Vale of Glamorgan Council adopted its Local Development Plan (LDP) in 2017 and this covers the period 2011 – 2026. It is anticipated that the Vale of Glamorgan Council will commence Plan review in June 2021. Caerphilly County Borough Council, Rhondda Cynon Taf County Borough Council have all commenced work on their Replacement LDPs. It is the Councils intention to procure a new bespoke software solution that will be used by all three Councils for the purpose of the Statutory Local Development Plan and will replace all systems that are currently in use. The Solution needs to be a robust and reliable software system as it is fundamental to fulfilling the administrative needs of the Councils throughout the LDP process. System support will be required throughout the replacement plan preparation process. The evaluation criteria for this arrangement is Essential Criteria Pass/Fail Quality 90% Price 10% The evaluation shall be undertaken in three stages First Stage - Compliance Questions (Pass/Fail) Second Stage - Tender Response (Scored) Third Stage - Technical/ System Demonstration (Scored) The Council requires bidders to tender based on the following two (2) options:- Option 1 – On Premise Option 2 – Cloud base Bidders can choose to tender for option 1 or option 2 or both options, however the Council shall reserve the right to award either the On Premise or Cloud based Technology solution, which could include a mix of On Premise and Cloud based Technology solution following evaluation of whichever solution best suits the Councils. Full details can be found in the ITT Full details can be found in the ITT