EA Integrated Financial Management Information System Inc. HR/Payroll (The iFS Project)

Tender description

The Education Authority is placing this transparency notice to alert economic operators of its plans to modify a contract in accordance with Regulation 72(1)(b) of the Public Contracts Regulation 2015. This modification will increase the value of existing EA Integrated Financial Management Information System Inc. HR/Payroll (formerly the iFS Project, now the EA One Project) (2015/S 239-424558 OJEU publication date of 10 December 2015) by 46 % of the original contract award amount. The modification is to facilitate functionality changes to effectively meet schools’ requirements, data migration issues due to the complexity of the variations in employee terms and conditions and project delays due to Covid-19 lockdowns. Lot 1: The iFS Contract is for the provision of a fully Integrated Finance and HR/Payroll which will be accessible from any device via a secure web-enabled portal. The Service Provider will be responsible for hosting the application software on suitable hardware owned, maintained and housed by the Service Provider. The Service Provider will also be responsible for ongoing database management, maintaining the software up to date and providing help desk support. The contract is to meet the Financial Accounting and Reporting requirements and the HR management and Payroll requirements of the Education Authority (EA), being the successor body to the 5 Education and Library Boards and the Department of Education — Teachers Pay (DE). The iFS Contract will be for an initial period of ten (10) years with options to extend for 5 further periods of one (1) year (15 years in total). The contract value is circa GBP 20 000 000 to GBP 30 000 000 (including potential extensions).