Building, Engineering and Grounds Maintenance Services

Tender description

The contract is for the provision of building maintenance services. The service includes the following building fabric, mechanical and electrical services to the affected property: a) Planned preventative maintenance (PPM) b) Reactive and emergency maintenance, including 24/7 emergency maintenance and responding to and repairing damage to assets caused by service users. c) Cyclical maintenance of general building fabric, mechanical and electrical assets. d) Minor works comprising minor small project works that are beyond the scope of the PPM, reactive and cyclical maintenance programme. Contractors who are interested in bidding should register on the Trusts tendering portal where the tender documents will be issued in due course. The link to the portal is https://nhssbs.eu-supply.com/login.asp?B=NHSSBS v Lot 1: The Trust wishes to appoint a single contractor to provide building fabric, mechanical and electrical maintenance services to the affected property. The service shall include: a) Planned preventative maintenance (PPM) including compliance inspection, testing and certification. The service will include checks, inspections and tests, condition monitoring, calibration, adjustments, lubrication, cleaning and servicing to the building fabric, mechanical and electrical elements of the Client's estate and associated reporting to the standards set out in the Building Engineering Services Association (BESA), SFG20 specification. b) Reactive and emergency maintenance shall include responding to non-scheduled repair of building fabric, mechanical and electrical assets. The Contractor must provide a 24 hour / 7 day reactive maintenance service for emergencies. The reactive maintenance element of the contract also includes responding to and repairing damage to assets caused by service users. c) Cyclical maintenance element of the service shall include general building fabric, mechanical and electrical maintenance tasks to renew, replace or improve existing assets. These tasks are not part of the PPM service. These tasks are carried out on an agreed cycle and may include window and door painting and pre-paint repairs, internal redecoration, roof, gutter and / or down pipe repairs, lighting replacement or upgrade etc; and d) Minor works comprises minor small project works that are beyond the scope of the PPM, reactive and cyclical maintenance programme. This element includes minor works to the Affected Property including associated building fabric, plant, equipment, and systems that are being maintained under this contract.. The successful contractor will undertake the full programme of services under a) and b) above. Tasks under part c) and d) shall be awarded at the discretion of the Client. The service shall also include improving, updating and maintaining the Client's asset database, provision of a service desk to take and manage reactive maintenance calls and working within high, medium and low secure patient facilities. The contract will be for a period of five years with options to extend for a further five years up to a total maximum duration of 10 years. Extensions will be awarded solely at the discretion of the Client and subject to satisfactory performance against the contract key performance indicators.