MoJ Minor Works Dynamic Purchasing System

Tender description

The Ministry of Justice (MoJ) (the "Authority") seeks to establish a Dynamic Purchasing System for Minor Works (MWDPS). Call-off contracts let under the MWDPS will have a maximum contract value of 1 million GBP, however we expect the majority of projects to have a contract value of <£500,000 GBP. This Prior Information Notice is issued with a view to engaging with the Construction market about the procurement and delivery of construction, maintenance and repair works to the MoJ estate. In the main, this includes prison establishments but may also include courts, tribunal and corporate buildings. The purpose of the engagement is to inform the market of the opportunity, understand the potential market interest in projects and gather feedback from contractors. The MoJ want to explore areas such as: — Encouraging SMEs; — Barriers to participation; — Maintaining a healthy contractor supply base; — Thoughts on opportunities to offer social value benefits. When issued, the procurement will be undertaken in accordance with a Regulation 34 of the Public Contracts Regulations 2015. The MWDPS will operate across 4 work categories and 5 regional locations. Connected to this, there is a desire to attract a broad range of contactors to be part of the MWDPS. The number of contactors appointed to the MWDPS is unlimited. The MWDPS will initially be in operation on a 4 + 2 + 2 year term. However, the duration may be varied (reduced or extended) in line with emerging business needs. The estimated spend for the first 4 years of the MWDPS is 260,000,000 GBP (65,000,000 GBP per year). The proposed terms and conditions to be used are the NEC4: Engineering & Construction Short Contract, however consideration is also being given to a bespoke set of terms and conditions for straightforward or very low value works. Lot 1: The Ministry of Justice (MoJ) is a major government department, at the heart of the UK justice system. The MoJ is responsible for everything that goes into running the UK’s criminal and civil justice systems. This includes 500 courts and tribunals and 121 prisons. Her Majesty’s Prison and Probation Service (HMPPS) is a division within the MoJ that is responsible for the prison estate. The establishment of a Minor Works Dynamic Purchasing System (MWDPS) will, in the main, be used by HMPPS, providing an alternative route to market in relation to project work under £1m, but may also include maintenance and resultant remedial small scope high impact works. The MWDPS will be open for use across all other divisions of the MoJ (Courts, Tribunals and corporate buildings). In addition, the DPS will be used by Gov Facilities Services Limited, a company owned by the MoJ responsible for the total facilities management of 48 prisons across the South of England. The five headline work categories are:- - Building Structure / Groundworks, - Mechanical Engineering, - Electrical Engineering, - Demolition and - Multidisciplinary construction work. Works will be delivered across 5 regions which are:- - London and East of England; - South West, Kent Surrey and South Central; - Yorkshire and Humberside, North East and North West; - West Midlands, East Midlands and Wales; - Scotland. Individual call off project durations may be as short as 2 weeks but could be as long as 9 months. The market engagement is being jointly facilitated between the MoJ and Constructionline. Going forward the MWDPS platform for vetting contractors will be hosted and managed by Constructionline. The purpose of this Prior Information Notice (PIN) is to: (i) Inform the market of a prospective opportunity for the supply of construction works; (ii) Provide information to contractors on how to express an interest and how the DPS will operate; (iii) Signpost contractors to a questionnaire —contractors are encouraged to use this link, https://forms.office.com/r/kakVRvNWvD to complete the questionnaire as it will help inform the design of the commercial arrangements. We would be grateful if you could complete a Market Engagement Questionnaire before or by 17:00 on 19 of May 2021. This will allow the Authority to address any questions raised, where possible, during the webinar. (iv) Signpost contractors to the Webinar — where contractors can hear more about the opportunity and ask questions. There is a choice of 2 one-hour webinar sessions which are scheduled to take place at 2pm, Tuesday 25th and 11.30am, Thursday 27th May 2021. Click this link to register your attendance at one of the sessions https://www.constructionline.co.uk/buyers/public-sector/moj-webinar-registration/. This is not a competitive process. Contractors should respond to this PIN using the links above. Any information submitted shall be used to help shape the ongoing strategy. Any future requirements identified shall be advertised and competed through the Minor Works Dynamic Purchasing System (MWDPS). Interested parties should therefore seek to qualify onto the MWDPS. The MoJ is committed to supporting the Government's drive to open competition and increase opportunities for Small and Medium Enterprises (SME) contactors. The MoJ would encourage all SMEs who are interested in participating in this procurement to register their interest. The MoJ reserves the right not to commence any formal procurement process, discontinue any procurement it commences, reject all or any of the bids for the competition and not to award any contracts. The MoJ reserves the right (in its absolute discretion) to amend the information stated in this Notice at the time of issue of any further notice(s) or at any time, without any liability on its part. Additional information: Tender documentation issued by government departments for contracts exceeding 10 000 GBP over the life of the contract are published online at https://www.gov.uk/contracts-finder. Any contracts awarded as a result of this procurement will be published on this website, subject to the statutory grounds for redaction as set out in the FOI Act 2000.