A Contract Awarded to a Single Provider of Accommodation, Transport, Security, Health, and Other Ancillary Services Provided in the Context of Statutory Mandatory Hotel Quarantining in Ireland

Tender description

A contract awarded to a single provider of accommodation, transport, security, health, and other ancillary services provided in the context of Statutory Mandatory Hotel Quarantining in Ireland. Please note value is EUR 3 256 800 — EUR 5 416 290 (dependent on hotel occupancy levels). Lot 1: 1) Provide a central reservation system through an on-line portal which facilitates access to an on-line booking tool, transport tracking information, invoicing and management information reports as set out in greater detail in the Specification; 2) Ensure that there is an offline booking facility to service the applicable traveller’s requirement; 3) Provide full-board accommodation and maintenance services in the manner provided for in the Specification and as directed by the Minister from time to time; 4) Provide ground transportation, which will be scheduled and managed via the central reservation system in the manner provided for in the Specification and as directed by the Minister from time to time. Only legally compliant vehicles and drivers can be involved in the provision of ground transportation services. The contractor must provide evidence of, or a declaration confirming regulatory compliance regarding their proposed road transport service as further set out in the Specification; 5) Provide health assessment and monitoring services at each Designated Facility on a 24-hour basis, which may also include Covid-19 PCR testing of each traveller on two occasions during their 14 day stay in the manner provided for in the Specification and as directed by the Minister from time to time; provide a private security authority (‘PSA’) licenced contractor to be present at the Designated Facilities at all times in the manner provided for in the Specification and as directed by the Minister from time to time. The Contractor must ensure that all personnel who carry out a security function comply with the licensing requirements of the Private Security Authority and must comply with the Private Security Servicers Act 2004; 6) Provide the minimum-security measures at the designated facilities as listed in the specification and/or as required by the Minister from time to time; 7) Provide a PSA licenced contractor to be present on the ground transportation to and from designated facilities at all times in the manner provided for in the Specification and as directed by the Minister from time to time; and 8) Provide any service relating to the operation of mandatory quarantine or otherwise required to give effect to provisions of the Health Act 1947, 9) Limit their own staff involvement to room administration, public areas sanitisation, linen service and food service to rooms, waste removal, transportation and the day to day running needs of their Designated Facilities; 10) Liaise with medical and State liaison persons as necessary as set out in greater detail in the Specification. 11) Make available an office/meeting space for State liaison officers to operate from the Designated Facilities when needed; 12) Accommodate 2-3 supervised air breaks for each traveller each day at the Designated Facilities. For the avoidance of doubt, only travellers with a not-detected Day 0 PCR test and who are asymptomatic will routinely be allowed air breaks; and 13) Provide a segregated area for accommodation of travellers who receive a detected Covid-19 PCR test at the Designated Facilities. On award of contract it was anticipated would be of neutral value to taxpayer. However, certain fixed costs re stand up of the system which Minister agreed to pay. Table of charges agreed based on # premises stood up/ down, terms remain commercially sensitive as Minister intends to conduct a formal procurement competition for services which may be required following the expiry of the Agreement.