Storage and warehousing services

Tender description

Crown Commercial Service (CCS) as the authority intends to put in place a Pan Government Collaborative Framework Contract for the provision of records information management, digital solutions and associated services to be utilised by central government departments and all other UK public sector bodies, including local authorities, health, police, fire and rescue, education and devolved administrations. The framework shall include digital workflow and cloud based hosting services, storage, scanning, shredding, technical resources, clinic preparation and management of NHS patient records and specialist services e.g. appraisal and selection and sensitivity review. The full Specification for each lot is detailed in Annexes A-E. Suppliers will be required to provide all of the mandatory services stated within the lot they are bidding for. Bidders are required to sign Attachment 9 — non-disclosure agreement before being able to view the full document suite. Lot 1 is for the provision of records information management services, which include the following service lines: SL1: On site storage of active physical records, SL2: On site storage of inactive physical records, SL3: On/off site combination physical records, SL4: On/off site shredding destruction and disposal, SL5: Scanning services, SL6: Data Entry services. Crown Commercial Service wish to bring to your attention that it is expected that to participate in this lot 1 procurement, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) in connection with the procurement. Cyber Essentials Basic ISO27001 Information Security Standard, ISO27002 Information Security code of Practice, ISO9001 Quality Management Systems, ISO14001 Environmental Management, BS 4971:2017 Guide for the storage and exhibition of archival materials, BS EN 15713 Secure destruction of confidential material, BS 7858 Security screening, BS10008 Electronic information management, BIP 0008 Code of practice for legally admissibility and evidential weighting. Lot 2 is for the provision of digital workflow and cloud based hosting solutions, which include the following services lines: SL1: Digital workflow solutions (for example but not limited to document/content/records/workflow management, hybrid mail and data entry services), SL2: Cloud based hosting solution, SL3: Bulk scanning services (including file preparation), SL4: Third party interim technical resources (e.g. technical/security architects). Crown Commercial Service wish to bring to your attention that it is expected that to participate in this lot 2 procurement, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) in connection with the procurement. Cyber Essentials Basic Iso 27001 Information Security Management System, ISO27002 Information security management, ISO9001 Quality management system, ISO14001 Environmental management, BS EN 15713 Secure destruction of confidential material, BS 7858 Security screening, BS 10008 electronic information management, BIP 0008 code of practice for legal admissibility and evidential weight of information stored electronically. Suppliers will be required to follow and demonstrate compliance with relevant NCSC Guidance. Lot 3 is for the provision of full management of National Health Service (NHS) Patient Records (Off-site), which includes the following services lines: SL1) Clinic preparation and management of NHS patient records, SL2) digitisation (scanning) of patient records, SL3) Off-site storage of patient records, SL4) Third party interim resources. Additional services: on site managed service; and shredding, destruction and disposal services Crown Commercial Service wish to bring to your attention that it is expected that to participate in this lot 3 procurement, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) in connection with the procurement. Cyber Essentials Basic ISO27001 Information Security Standard, ISO27002 Information Security Code of Practice, ISO9001 Quality Management System, ISO9001 Quality Management System, ISO14001 Environmental Management, BS 4971:2017 Guide for the storage and exhibition of archival materials, BS EN 15713 Secure Destruction of Confidential Material, BS 7858 Security screening, BS10008 Electronic information management, BIP 0008 Code of practice for legal admissibility and evidential weight of information stored electronically. Lot 4 is for the provision of specialist records management services (On and/or Off Site), which includes the following services lines: SL1: Listing, SL2: Cataloguing, SL3: Appraisal and Selection, SL4: Sensitivity Review (Triage and/or Fully Managed) Service, SL5: Record Preparation Service. Crown Commercial Service wish to bring to your attention that it is expected that to participate in this lot 4 procurement, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) in connection with the procurement. Cyber Essentials Basic ISO27001 – Information Security Standard, BS 7858 – Security Screening. Lot 5 is for the provision of combined digital workflow, cloud based hosting and records information management services, which includes the following services lines: SL1: On site storage of active physical records, SL2: On site storage of inactive physical records, SL3: On/off site combination physical records, SL4: On/off site shredding destruction and disposal, SL5: Scanning services, SL6: Data entry services, SL7: Digital workflow solutions, SL8: Cloud-based hosting solution, SL9: Bulk scanning services (including file preparation), SL10: Interim technical resources. Crown Commercial Service wish to bring to your attention that it is expected that to participate in this lot 5 procurement, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) in connection with the procurement. Cyber Essentials Basic ISO27001 Information Security Standard, ISO27002 Information Security Code of Practice, ISO9001 Quality Management Systems, ISO14001 Environmental Management, BS EN 15713 Secure destruction of confidential material, BS 7858 Security screening, BS10008 Electronic information management, BIP 0008 Code of practice for legal admissibility and evidential weight of information stored electronically, BS 4971:2017 Guide for the storage and exhibition of archival materials. Suppliers will be required to follow and demonstrate compliance with relevant NCSC Guidance.