Repair and maintenance services

Tender description

UK SBS on behalf of UK Research and Innovation wishes to establish a contract for the appointment of a contractor who will work collaboratively with UK Research and Innovation (UKRI, Science and Technology Facilities Council (the Contracting Authority) with a view to providing Building Energy Management System (BEMS) Maintenance, Inspection and Testing. UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time), (the ‘Regulations’). This is a services contract being procured under the OJEU Open Procedure Regulations. The final date and time for the submission of bids is Wednesday 22 July 2020 at 11.00. Do not apply directly to the buyer. All tender information must be submitted through the Delta eSourcing Portal. Description of requirement: UK SBS wishes to establish a contract for the appointment of a contractor who will work collaboratively with UK Research and Innovation (UKRI, Science and Technology Facilities Council (the Contracting Authority) with a view to providing Building Energy Management System (BEMS) Maintenance, Inspection and Testing. The contractor will also work alongside the in-house team, providing a maintenance and asset replacement service to the assets defined within the documents schedules and in future developments across the STFC Rutherford Appleton Laboratory (RAL) estate, Chilbolton Observatory in Hampshire and the Cosener's House, in Abingdon. The contractor is to work in partnership with the estates property services team to ensure business continuity through robust maintenance and testing of the building energy management systems. The BEMS system not only manage HVAC plant and equipment within typical office facilities but, also control environments within laboratory facilities including cleanrooms, assembly areas, satellite testing and assembly, laser facilities, etc. Some of these areas have critical environments i.e. filtration, humidity, etc. The controls contractor will provide upon request assistance with scoping and design of small works installations and upgrade work. For example, this could be in the form of: • technical assistance, • design and installation compliance, • equipment decommissioning and Risk review, • small works quotations, • larger projects quotation. Works upgrading existing controllers and smaller new systems will usually be undertaken by the controls contractor directly and design advice will be provided on a personal basis with interaction with the engineering and estates team. The contractor will work with the client to ensure that the STFC sustainability objectives are at the forefront of the maintenance and operation of the BEMS controls within the facilities. The contractor is to use the reporting data that the systems generate to inform, and propose to the client efficiency measures, system performance issues, risk to service, asset replacement and changes in service requirements. The contractor is to be proficient in working in environments where detailed isolation prior to testing is planned and executed to ensure maximum safety, efficient testing, remediation of defects, and minimum disruption to the operation. Due to the technical/critical importance of this site the BEMS contract should not be sub-contracted without the consent of the Head of Engineering and Estates or Chief Engineer, and any new engineers introduced to the site must be inducted and accredited by STFC. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal. This contract will be awarded based on the evaluation criteria set out in the ITQ/RFP document. How to apply UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://uksbs.delta-esourcing.com and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.com and the follow the instructions to ‘Login’. Once you are logged into the system you will be able to link yourself into this procurement using the access code: ES99CS2U5U