New Town Council Website

Tender description

Design, build and hosting of a new website for a Town Council. NEW WEBSITE SPECIFICATION OVERVIEW Yeovil Town Council is a tier of local government which covers an administration area of Yeovil serving 45,000 residents. The services provided include events, allotments, community halls, public toilets, local planning representation and other shared amenities. The Council is made up of 24 elected Councillors and a team of 11 staff. The website will provide an opportunity for some aspects of the work and information to be accessed, relevant forms downloaded and payments to be made by members of the public. There will also be an area specifically for Councillors to log into to gain access to minutes, agendas, meeting notices and confidential papers. CONTENT STRUCTURE Standard CMS Page - Picture, text and contact details - Can link up to other websites Bespoke Email form (detail to be provided by Yeovil Town Council) - Allotment enquiry/application form - Halls for hire enquiry form - Online contact form - Mayor enquiry form Gateway to payment - Use payments for allotment rent and hall rent (simple method for user to type in a reference and pay) TC need to agree what method of payment to use i.e. PayPal, strike etc. Allotments - locations - to include an electronic map Halls for hire - location - to include an electronic map Halls for hire - availability - to include a user-friendly calendar system that can be used on mobile and desktop (please advise what system you use) Public Toilets - location - to include an electronic map SEARCH - to search for words on the website and pick up relevant information COUNCILLOR LOG IN - secure area for each councillor to log in and access confidential papers FACEBOOK - button to link with the Yeovil Town Council Facebook page DESIGN Design must be agreed before first payment. No design work has been completed so must be included. Town Crest must be included on home page. Typical colours for Yeovil Town Council are green and blue, with some gold (see colours in crest at start head of this document). Responsive design - compatible with desktop, tablet and mobile. ACCESSIBILITY https GDPR and DDA compliant in accordance with Web Content Accessibility Guidelines. BROWSER AND DEVICE SUPPORT Chrome, Safari, Internet Explorer/Edge, Firefox and any other browsers as advised by designer. HOSTING The website requires hosting and back-up. Please specify annual cost for this separately. The domain name is www.yeovil.gov.uk (information on existing host will be provided to successful tenderer). TRAINING, MAINTENANCE AND SUPPORT The CMS pages will be updated by Yeovil Town Council staff, therefore training will be required. Any other upgrades to remain compliant will be requested to be carried out by successful tenderer. Please specify costs for these aspects separately. Apply in writing or via email to: Yeovil Town Council