IT services: consulting, software development, Internet and support

Tender description

The Council is inviting tenders from system implementers who have worked with large organisations, ideally in the public sector, to undertake a SAP upgrade to the SAP Intelligent Suite. The Council wishes to engage a partner who can bring the appropriate experience, skills, knowledge and resources, to supplement the Council’s team. The Council is inviting tenders from system implementers who have worked with large organisations, ideally in the public sector, to undertake a SAP upgrade to the SAP Intelligent Suite. The Council wishes to engage a partner who can bring the appropriate experience, skills, knowledge and resources, to supplement the Council’s team. The Council requires assistance in following areas: • installation of S/4 and BW/4 systems, • migration to SAP’s Intelligent Suite, including: — migration (including customisations) of the current ECC Development system, quality assurance and production system to S/4 Hana, using the most appropriate method, this will include: • HR compatibility packs to replicate current HCM functionality including: payroll, time evaluation, org management and personnel administration, workflows, HCM forms (automating where possible) and travel and expenses, • use of time managers workplace and CATS, and • upgrade of the embedded Opentext VIM system and Epi Use Data Sync Manager. — configuration of procurement functionality within S/4, to replace that which is currently provided by SRM 7, to include: • creation of organisation structures and approval workflows, Purchase order options including catalogue, freetext, limit and service orders and configuration for stock and consumable items, • creation of internal and punch-out catalogues, • implementation of contracts functionality, • implementation of sourcing and RFx functionality, and • migration of any necessary data sets from SRM to S/4. — migration of the existing Finance functionality to include; FICO, plant maintenance, project accounting, SCASE, and investment management, — migration of the current BW development system, quality assurance and production system to BW/4 Hana, using the most appropriate method, • including required reports and dataflows. — implementation of SAP Fiori across all functional areas. This will provide a single point of entry to all used SAP systems, — migration/implementation of appropriate roles and authorisations, — upgrade of the solution manager development and production system, — implementation of SAP IQ alongside BW/4 to support the Council’s SAP data management strategy, — migration of the Council’s SAP Archiving solution to integrate with S/4, BW/4 and SAP IQ to support the Council’s data management strategy, — advice and guidance on the technical change process (which will include the annual change freeze for LCP patching referenced in section 1.1.2 Current Situation), — implementation of the new asset accounting depreciation engine, — implementation of cash management, — conversion of custom code, and — conversion of custom LSMWs. • information and advice to support service reviews and improve service delivery, where appropriate. The following options are included within the scope of this procurement: • implementation of SCP - SAP Cloud Platform, • implementation of SAC – SAP Analytics Cloud, • configuration of artificial intelligence and chat bots, and • future development opportunities. The contract term is anticipated to be up to 1 year. The contract start date is anticipated to be October 2020 and the SAP upgrade will need to be completed by 30 September 2021. The estimated maximum total value of the contract is GBP 1 500 000 over the whole life of the contract, including all options.