Recreational, cultural and sporting services

Tender description

Forestry England have a future event requirement, as a joint partnership collaboration, to design, plan and execute the production of a magical Christmas illuminated light trail experience in our forests. Forestry England have a future event requirement, as a joint partnership collaboration, to design, plan and execute the production of a magical Christmas illuminated light trail experience in our forests. This multi-night event would take place in December 2021 at one of our flagship forest destinations – Delamere Forest, near Northwich, Cheshire, CW8 2HZ. Event ticket holders would complete an approximate 1-mile trail around the forest, after dark. The visitor experience will be brought to life by inspirational lighting and production installations that stimulate a memorable sensory experience with appropriate festive touches. The event must be designed to appeal to a wide audience demographic, provide value for money, be family friendly and supply the necessary elements of a high-quality event experience in regard to entertainment, and facilities provided. We would be looking to secure a multiple year contract, with expansion ambitions that includes more than one site across our estate, subject to a successful year 1 pilot. We envisage this joint partnership collaboration as one both parties are fully invested in with the aim of delivering a high quality, memorable event experience that leaves a positive lasting impression on our customers. This partnership would be formed sharing both the risk and financial reward 50/50, with the scope to grow and expand over a lengthy contract duration. As our venues are working forests, with continued day time visitor use throughout, sensitivity to both our core audience, and our ecology is of significant importance. Forestry England are looking to carry out some pre-market engagement which will aid the scoping out of these requirements to ensure that the needs of the business will be met, and that the specification of requirements accurately reflects the offerings of the market place. As well as notifying the market place of this potential future opportunity, Forestry England is inviting any interested suppliers with a proven track record of delivering such events to express an interest in this requirement and to provide feedback on the feasibility of our emerging plans. This includes providing Forestry England with any advice suppliers can offer on setting the event budget, ticket projections and appropriate breakeven points. Please note that any responses received to this PIN will be used purely for information purposes only and will not be deemed as forming part of any proposed bid now, or any potential future tender. This PIN does not constitute a call for competition to procure any services, supplies or works mentioned in this PIN and Forestry England will not accept any proposals offered in response to this PIN. This PIN is issued solely for the purpose of conducting pre-market engagement and does not constitute any commitment to undertake any procurement in the future. Interested parties will not be prejudiced by any response or failure to respond to the PIN and a response to this PIN does not guarantee any invitation to participate in any further pre-market engagement event or any future procurement. However, Forestry England does reserve the right to contact any or all responders on a collective or individual basis to further discuss these requirements and/or any feedback received. Forestry England is committed to ensuring fairness, openness and transparency. Any information obtained through this, or any future pre-market engagement, will be used only in accordance with the principles of non-discrimination and transparency as set out in the Public Contract Regulations 2015.