Scanning services

Tender description

NHS England and NHS Improvement (NHSEI) are seeking to develop a national approach to the digitisation of Lloyd George records in GP practices. The National Commercial and Procurement Hub (on behalf of NHSEI) is seeking suitably experienced and qualified suppliers to join a Dynamic Purchasing System (DPS) as the vehicle for the procurement of digitisation services for NHS Clinical Commissioning Groups (CCGs) and other contracting authorities identified on a regional or local basis. The DPS will be divided into three categories (Lots): Lot 1: Scanning services, Lot 2: Integration with foundation clinical system, Lot 3: Scanning services/integration with foundation clinical system (being the aggregate subject-matter of Lots 1 and 2). Suppliers interested in performing the services covered by both Lots 1 and 2, may apply for Lot 3 in addition to applying for both Lots 1 and 2. The awarding of specific contracts will be via invitation to tender to Suppliers listed on the established DPS. The GP contract requires that by 2022/23, Lloyd George notes will be digitised and patients will have access to their records. The agreed approach, therefore, needs to ensure that CCGs can award contracts to suitably qualified and experienced suppliers who can deliver against this requirement, whilst keeping the burden to practices to a minimum. The contract period for the DPS will remain open (valid) for a period of 4 years (to 2 August 2024) with a possible extension up to 24 months. Suppliers may join the DPS at any time during its life. Application to the DPS will be via a selection questionnaire, evaluation of which may include a virtual or face to face site visit. Bidders who are unsuccessful will be able to re-apply to join at any point during the life of the DPS. Successful bidders will be required to sign a participation agreement. Lot 1 is for scanning services which includes the end to end process of collection of records, scanning, quality assurance and destruction (see specification for full details). Contracting authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT. Competitions will commence immediately following the initial 30-day period for applications. The estimated total value is GBP 185 million split across the three lots. Contract values for each lot will vary according to the lots that contracting authorities select to use. The estimated total maximum value for lot 1 is GBP 150 million. The GP contract requires that by 2022/23, Lloyd George notes will be digitised and patients will have access to their records. The agreed approach, therefore, needs to ensure that CCGs can award contracts to suitably qualified and experienced suppliers who can deliver against this requirement, whilst keeping the burden to practices to a minimum. The contract period for the DPS will remain open (valid) for a period of 4 years (to 2 August 2024) with a possible extension up to 24 months. Suppliers may join the DPS at any time during its life. Application to the DPS will be via a selection questionnaire, evaluation of which may include a virtual or face to face site visit. Bidders who are unsuccessful will be able to re-apply to join at any point during the life of the DPS. Successful bidders will be required to sign a participation agreement. Lot 2: integration with foundation clinical system requires either: • the upload of the digital LG records directly to the patient record in the GP practice clinical system; or • store the digital LG records in an eCloud hosted solution and provide a link to the digital file from within the patient record in the GP practice clinical system. Contracting authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT. Competitions will commence immediately following the initial 30-day period for applications. The estimated total value is GBP 185 million split across the three lots. Contract values for each lot will vary according to the lots that contracting authorities select to use. The estimated total maximum value for lot 2 is GBP 35 million. The GP contract requires that by 2022/23, Lloyd George notes will be digitised and patients will have access to their records. The agreed approach, therefore, needs to ensure that CCGs can award contracts to suitably qualified and experienced suppliers who can deliver against this requirement, whilst keeping the burden to practices to a minimum. The contract period for the DPS will remain open (valid) for a period of 4 years (to 2 August 2024) with a possible extension up to 24 months. Suppliers may join the DPS at any time during its life. Application to the DPS will be via a selection questionnaire, evaluation of which may include a virtual or face to face site visit. Bidders who are unsuccessful will be able to re-apply to join at any point during the life of the DPS. Successful bidders will be required to sign a participation agreement. Lot 3 is for: • scanning services which includes the end to end process of collection of records, scanning, quality assurance, and destruction (see specification for full details); and • integration with foundation clinical system which requires either: — the upload of the digital LG records directly to the patient record in the GP practice clinical system; or — store the digital LG records in an eCloud hosted solution and provide a link to the digital file from within the patient record in the GP practice clinical system. Contracting authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT. Competitions will commence immediately following the initial 30 day period for applications. The estimated total value is GBP 185 million split across the three lots. Contract values for each lot will vary according to the lots that contracting authorities select to use. The estimated total maximum value for lot 3 is GBP 185 million.