Travel Management Company

Tender description

The Westminster Foundation for Democracy (WFD) is looking to procure the services of a Corporate Travel Management company with an online booking system to assist staff with all of their travel and accommodation requirements, both domestic and international. Due to the nature of the work WFD carries out, more than 50% of our staff travel on a regular basis both locally in the UK and overseas to a diverse range of countries and the organisation spent just over one million pounds on travel last financial year. For the logistical arrangements of these business trips, WFD needs the services of a provider that can facilitate both an individual's travel arrangements and group trips. The successful bidder will provide the following services: visas; travel; transfers and hotel bookings with no guaranteed minimum annual expenditure on travel and accommodation. This will need to be reflected in a flexible cost and billing structure. In particular, WFD is looking for a provider that has an effective online booking tool that conforms with our Travel Policy and Authorisation requirements, to enable staff to book their own travel if they wish to. Additionally, we require dedicated agents on hand to help with any queries or to book travel for staff who prefer to book through this method. Information on how to bid for this tender, including full specification, terms and conditions, and supplier questions and answers can be found on the tender notice and instructions (linked below).