Repair and maintenance services

Tender description

The purpose of this term maintenance contract will be to appoint to appoint a single supplier to service, inspect, test and maintain in a good and safe working order the numerous humidifiers located across the various campuses’ buildings. This will ensure that the systems are maintained to the highest standard by readily available, trained, competent personnel, thus minimising unscheduled downtime, improving reliability, reducing energy consumption and running costs, whilst delivering optimum performance from the equipment. This procurement will be conducted via the Public Contracts Scotland — Tender portal (PCS-T). We will apply a one stage open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PCS-T, and may be required to submit means of proof before contract award. bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the ESPD in PCS-T. The University is seeking to procure the services of a contractor to provide a comprehensive servicing, maintenance and reactive works service to the University covering the humidification equipment, located across the various campuses’ buildings. The University is seeking to appoint a single contractor of this service for a period of 2 years with options to extend the contract for a further 3 years (1 + 1 + 1). The tender evaluation will consist of 3 parts: Qualification: satisfactory completion of the ESPD and technical minimum standards located in the ESPD technical questionnaire of PCS-T. Technical: technical (quality) questions are allocated a total weighting of 70 percent. Bids will be required to achieve a minimum score of 50 percent or more of the technical score (70 percent). Each supplier achieving a score greater or equal to 50 percent will only then progress through to the commercial evaluation. These scored questions are located in the ITT technical envelope of PCS-T. Commercial: weighting 30 percent. Commercial scores shall be allocated on a comparative basis with the lowest overall price receiving full marks and others a percentage of that mark according to the difference between their bid and the lowest offer. Commercial price is broken down into sub weighting: Humidifiers planned service and maintenance costs 50 percent Reactive day works and material costs 50 percent All bids achieving a minimum score of 50 percent or more of the technical score (70 percent) will have their technical and commercial scores combined to give each bidder an overall total score. The bidder with the highest total score will be deemed to have provided the most economical advantageous tender (MEAT). This contract is being tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh’s Subsidiary Companies may access and utilise this contract at any time during the relevant contract period.