Print and Communications Services DPS via Panacea

Tender description

<p>The Council has a significant ongoing requirement for Print and other Communications products and services. These are used to help to inform the residents of Sheffield about the work of the Council and the services it offers. Where we are unable to undertake this type or volume of print activity in house we need to use external suppliers to undertake this on our behalf. In order to procure in a flexible, open and transparent manner we have chosen to offer this opportunity via a Dynamic Purchasing System (DPS) under the PCR 2015 regulations. The DPS will provide an effective route to market for the print, design, advertising, marketing and public relations services required by SCC for services which cannot be delivered in-house. The DPS route is considered to be a more effective approach over a traditional framework agreement as it provides greater flexibility and the ability to respond to changes in supplier markets, this also offers new suppliers the ongoing opportunity to join the framework at any time providing they meet the statutory and quality requirements. Sheffield City Council (&ldquo;the Council&rdquo;) has worked with Panacea Applications Limited to introduce a web-based system, Panacea Software, to manage the Council&rsquo;s DPS. The Council will use this system for the procurement of Design, Print and Related Services for the Council&rsquo;s Communications department. The DPS is divided into the following service categories: Print &amp; Distribution &bull; Lot 1 Standard Print &bull; Lot 2 Distribution and Mailing &bull; Lot 3 Courier Services &bull; Lot 4 Large Format, Signage and Display Printing &bull; Lot 5 Security Printing &bull; Lot 6 Confidential Print including Electoral Printing Promotional Products &bull; Lot 7 Branded Promotional Products, Specialist Printing Creative Services &bull; Lot 8 Creative Services Design, Animation and Artwork for Print and Digital Media &bull; Lot 9 Photography and Film Making &bull; Lot 10 Illustration Copywriting and Proof-reading &bull; Lot 11 Copywriting and Proof-reading Marketing &amp; Communications &bull; Lot 12 Digital Communications (Content Writing) &bull; Lot 13 Marketing Communications &bull; Lot 14 Internal and Change Communications &bull; Lot 15 External Affairs Media &amp; Advertisement Buying &bull; Lot 16 Media Buying Consultation/Surveys &bull; Lot 17 Consultation/ Surveying Sheffield City Council has its own in-house services to support some of its print, products and communication needs; however, there may be occasions when the in-house provision does not have the capabilities or capacity to undertake specific pieces of work. The Categories and Lots on this DPS will enable Sheffield City Council to commission a company/ agency to produce work on our behalf. All detailed requirements per commission will be communicated via the order in Panacea or the further competition enquiries again via the system. N.b Please note that initial qualification onto the framework does not guarantee work, subsequent work will be acquired via the pricing matrices or you will be asked to complete or a further competition route with additional quality questions attached to the individual commissions as per the Service Agreement appended to Document 4. All awards under this framework will be subject to strict contract management. Repeated poor performance and or failure to meet expected standards in quality, outcomes and timescales may result in removal from the framework. Suppliers may reapply but will need to satisfy the Council past issues have been resolved to a satisfactory standard. The Local Authority spends externally around &pound;537k annually on print and distribution, with an additional &pound;128K on creative services and &pound;115K on Media Support. In addition the Corporate Mail Facility spends up to &pound;500K per annum on mailing and distribution. ***All documents for this Market Brief &amp; SQ are available to view at https://app.panacea-software.com/sheffield and www.yortender.co.uk The completion of the required documentation will by via the online system called Panacea, clear instruction on how to register and complete documentation is included in Document 2 section 5.</p> Keywords: Communications, Distribution, Media, Mailing, Print, Marketing