Event services

Tender description

Services for the organization of the 2nd U-PGx Personalized Medicine Public Day, that will be held in Rome, Italy, on 21.1.2019 at the Fleming Auditorium of the Università degli Studi di Roma “Tor Vergata”. Arranging accommodation for guest speakers (6-8 rooms in up to 4* hotels), — arranging for the delivery of catering by a local provider (including 1 coffee break and a light lunch for all the participants (110-15 people) during the event), — website development and updating the web-based online registration system, — design of promotional material for the event (1st announcement (1 000 copies), advertising banner), — advertisement of the event in various websites and public press with high attendance and accessible by wide audincies, mailing lists, — create a short list of proposed conferences where the event could be sponsored, — payment of the sponsorship in selected conferences, — social media consulting and management, — content strategy development for social media channels and write/publish 3 posts each week or 12 per month, — design and production of printed material (including brochures, roll-up banners, participants’ name tags (110-150, depending on the number of registered participants), — provide notepads and pens for meeting participants (110-150, depending on the number of registered participants), — design and printing of the scientific program in a predetermined format, (110-150 copies, depending on the number of registered participants), — printing of folders for participants (110-150, depending on the number of registered participants), — provision of communication and advertisement services of the event, including official announcement of the meeting, event campaigns, invitations — sent by e-mail to targeted recipients, advertisement plan (magazines, newspapers, radio and news websites) promoting the event to the local, regional and international network.