Scanning services

Tender description

Lancashire and South Cumbria integrated care system have been part of the national NHSX teams acceleration programme in which they have secured funding to enable Morcambe Bay Clinical Commissioning Group to fully digitise their Lloyd George medical records. This is in accordance with the General Medical Services Contract Reform 2019 to digitise all Lloyd George records in a phased approach across the integrated care system footprint by 2023. This procurement for Morecambe Bay Clinical Commissioning Group is part of a larger digitisation programme and the first of 5 phases covering the 5 integrated care providers for Lancashire and South Cumbria. There will be potential to roll out to the rest of Lancashire and South Cumbria. Morecambe Bay has funding to fully digitise their Lloyd George medical records to a cloud solution which will not only create efficiencies within general practice but free up much needed space within the practice. This procurement for Morecambe Bay Clinical Commissioning Group is part of a larger digitisation programme and the first of 5 phases covering the 5 integrated care providers for Lancashire and South Cumbria. There will be potential to roll out to the rest of Lancashire and South Cumbria. This includes a further 200 practices across 4 Trusts and 7 clinical commissioning groups totalling circa 1 300 000 records. Morcambe Bay Clinical Commissioning Group covers 33 GP Practices with a typical practice size of circa 7 200 patients. Practices vary in size from around 1 000 patients to a larger practice of over 63 000 patients. Morecambe Bay has a dispersed population of 350 000 spread over 310 km2 and the list size stands at 394 073 Lloyd George Envelopes containing essential historical medical records for every patient. Each Lloyd George envelope has a broad range of detailed personal information stored inside and maintaining the security and accuracy of these legacy records are vital. Many paper records are over 60 years old and in a state of decay and becoming unreadable, this is both clinically unsafe and legally non-compliant. Practices are required to retain good patient records and, where these are historic paper records, maintain them within the Lloyd George envelope. These files can be very paper-heavy and take up huge amounts of storage space on a practice site or in secondary storage areas, sometimes at significant costs to practices. Lancashire and South Cumbria integrated care system are leading the procurement on behalf of clinical commissioning groups and integrated care partnerships in Lancashire and South Cumbria. Participating clinical commissioning groups and integrated care partnerships include: — NHS Morecambe Bay CCG, — NHS Greater Preston Clinical Commissioning Group, — NHS Chorley and South Ribble Clinical Commissioning Group, — NHS Blackburn with Darwen Clinical Commissioning Group, — NHS East Lancashire Clinical Commissioning Group, — NHS Blackpool Clinical Commissioning Group, — NHS Fylde and Wyre Clinical Commissioning Group, — NHS West Lancashire Clinical Commissioning Group. The contract for scanning and the initial cloud solution will reside with the CCG. This programme of work will deliver the following critical success factors: Right time and quantity — delivery within the timescale, facilitated through excellent mobilisation and implementation, so as to avoid additional ad-hoc collections and processing. Right quality and place — all Lloyd George/A4 records across the Lancashire and South Cumbria footprint (Morecambe Bay for phase 1) are scanned, uploaded to e-cloud solution, retained and destroyed in line with national British standards and as per requirements outlined in the specification. Efficiency — Minimal disruption and burden to GP Practice staff and clinicians in delivering the contract