Building-cleaning services

Tender description

As the first purpose-built sixth form college in the country, having relocated to a new purpose built, modern facility in 2010, Stoke Sixth Form College have been delivering post-16 education to students for almost 50 years. The College have helped over 30 000 young people reach their potential by progressing onto universities, great jobs and varied apprenticeships. With a wealth of experience, college staff are experts in the field of providing high quality education for all. The College also converted to the Potteries Educational Trust on 1.9.2017, which is a vibrant learning community working hard in the areas that they serve to maintain and develop excellent and innovative teaching and learning. The Trust will deliver high quality parental engagement, pastoral support and the pooling of resources and expertise to achieve an Outstanding learning experience and outcomes for all of our children and young people. The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the College. The high quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff. The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide an environment that is fit-for-purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for 3 years in duration from 1.9.2019 until 31.7.2022, with the option to extend the contract term for a further term of up to 2 years and will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The value of the current cleaning contract for cleaning only is circa 90 000,00 GBP + VAT. At present around 10 or 11 cleaning operatives (a mix of 5 x permanent and Unitemps staff) are employed to work between the hours of 11.00 a.m. – 3.00 p.m. (2 x operatives) and 4.00 p.m. – 7.00 p.m. (all), Monday to Friday. The contract supervisor undertakes cleaning and non-cleaning duties, totalling 35 hours per week, which is included in the total of 190.75 hours per week. Full or partial area cleaning is required for 51 weeks. The client’s objectives: — to build upon the standards of cleanliness within the College, — to receive a service that complies with the service standards, — to receive consistently high quality cleaning standards, via a motivated and fully staffed workforce, — to generate an improved learning environment for all students, within the College, — to receive pro-active management support for the cleaning staff, — to hold regular review meetings with the successful contractor. Whilst the client prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.