Building-cleaning services

Tender description

The successful supplier will be required to provide cleaning services at Hertford Regional College, a vibrant further education college with ambitious targets operating across 2 campuses. We provide Further education and higher education learning to students mainly between 16 and 19 but also other leaning courses to all ages. We have 2 main campuses in Ware SG12 9JF and Broxbourne EN10 6AE and both sites were redeveloped in 2009 with new state of the art buildings with specific areas on each site designed to suit the teaching needs. Further information is provided in the SQ and tender documentation. Tender Information: The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the college facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide premises that are fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for 3 years in duration from 1.8.2019 until 31.7.2022 with the option to extend upon agreement with the client for a further 2-year period. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The client will require the sum of 5 200 GBP to be added to your bidding model to cover the cost of running this tender. This cost will be paid in full by the successful supplier to the client upon contract award and will be recovered by the successful supplier via charging this in as part of the 3-year contract cost. Current cleaning arrangements: — at present there are 33 cleaning staff employed at the 2 campuses where the structure is: —— non-working cleaning supervisors 20 hours per week on both sites, —— one additional working supervisor 15 hours per week on the Broxbourne site. — there are 19 cleaning operatives on the Broxbourne site and 14 on the Ware site each day, — there is one day cleaner on the Ware site 10.00 a.m. to 4.00 p.m. each and 3 day cleaners on the Broxbourne site each day with the hours being 10.00 a.m. to 2.00 p.m./12.00 p.m. to 2.00 p.m./2.00 p.m. to 5.00 p.m, — the current contractor is Evergreen Facilities Services, — there are no incumbent members of cleaning staff who are members of the LGPS, — please be advised that the client has a minimum requirement for a supplier’s employers liability/public liability and professional indemnity insurance of 5 000 000 GBP, — the minimum annual turnover that your organisation must have achieved to be considered for this opportunity is 1 000 000 GBP, — the annual value of the current contract is 304 323 GBP.