Time control system or working time recorder

Tender description

Renfrewshire Council seeks a contractor to provide a single integrated secure door access and time management system. A high-level description of the requirements is detailed below (but not limited to): — secure controlled door entry at various Council buildings throughout Renfrewshire enabling traceability of employees, — software system that will allow for a complete flexible working system for all employees and record time and attendance, — provide ID cards that can be customised and will enable employees to access the building, — multiple ways of clocking in and out, — works — provide and install hardware and software for the system proposed, — cloud hosted system, — integration with the Council system. The contract has been split into 3 lots however the Council will award 1 lot to a contractor who can fulfil all requirements for software (Services) and works. It is anticipated that the contract will be awarded October 2019 and the new system must be implemented before 01/04/2020 Lot 1: All components to be replaced (this includes card reader, maglock, concentrator, ‘Push to Exit’ Button, Emergency egress button and isolator key switch) and associated control wiring to these. Allow for final connections to existing fire alarm interface, power supply and ICT data points. Each door will require an independent 230 V power supply, and RJ45 data point and connection to existing fire alarm interface unit should be installed where not existing. The contractor will supply, support and maintain all components and associated door control cabling. The fire alarm and 230 V power supply and data cabling will be maintained by another Council contractor. The contractor is to remove all redundant wiring and associated equipment. The full specification is detailed in the tender documents in the supplier attachment area in PCS tender site under each lot. The weightings for Lot 1 are quality 70 %/price 30 % full breakdown of the quality can be found in the ITT document in supplier attachment area in PCS tender site. Replace card readers and door controllers only. Allow for replacement of associated control wiring to these. Each door will require an independent 230 V power supply, and RJ45 data point and connection to existing fire alarm interface unit and these should be installed where not existing. The contractor will supply, support and maintain all door access components (for clarification this includes card reader, maglock, concentrator, ‘Push to Exit’ button, emergency egress button and Isolator Key switch) and door access cabling. The fire alarm and 230V power supply and data cabling will be maintained by another Council contractor. The contractor is to remove all redundant wiring and associated equipment. Full specification can be found in the tender documents in supplier attachment area within PCS tender site for each lot. The weightings for Lot 2 are quality 70 %/price 30 % full breakdown of the quality can be found in the ITT document in supplier attachment area PCS tender site. Card readers and door controllers replaced only retain and connect to existing wiring Inc. Fire alarm interface unit, 230 v power supply and RJ45 data point. The contractor will supply, support and maintain all door access components (for clarification this includes card reader, maglock, concentrator, ‘Push to Exit’ button, emergency egress button and Isolator Key switch) and door access cabling. The fire alarm and 230 V power supply and data cabling will be maintained by another Council contractor. The full specification is detailed in the tender documents in the supplier attachment area in PCS tender site for each lot. The weightings for Lot 3 are quality 70 % /price 30 % full breakdown of the quality can be found in the ITT document in supplier attachment area in PCS tender site.