Hotel accommodation services

Tender description

The Trust is a not-for-profit social enterprise established to shape, support, champion and lead a thriving National Citizen Service. The NCS Trust promotes social cohesion, social mobility and social engagement and does this through an activity-based programme delivered three times each year — 3 and 4 weeks in summer and 3 weeks in Autumn. The first 2 phases (of 3) of the Summer programme involve a residential element, offering young people the opportunity to live independently, away from home. The residential element and associated requirements are the subject of this contract award. The Trust is awarding a contract to a single accommodation booking partner to search and secure phase 1 and phase 2 accommodation and related services on behalf of the Trust for both Summer and Autumn seasons. The accommodation booking partner will be responsible for: — engaging the phase 1 and phase 2 accommodation market with support from the Trust, — report on available accommodation and terms to the Trust contract directly with venues based on Trust booking instructions, — book, pay and contract manage venues including booking adjustments, — invoice the Trust periodically for payments, — support the Trust to manage quality and baseline specifications for venues, — support the Trust to run accessible, inclusive programmes for young people, — work transparently with venues and the Trust and comply will NCS policies and standards, — provide additional related services. The maximum value of the contract includes the management fee directly payable to the accommodation booking partner and pass-through accommodation/activity charges due to the venue providers.