Fleet management, repair and maintenance services

Tender description

NIE Networks wishes to appoint suitably qualified and experienced service provider for the supply, maintenance, repair and provision of fleet tracking system for fleet vehicles throughout Northern Ireland. To include the following: — ownership of new vehicles leased under the terms of the new contract, — optional requirement for the maintenance and fleet management of leased vehicles (including existing fleet vehicles which may be transferred from the incumbent provider to NIE Networks or the replacement supplier), — supply and replacement of vehicles as per agreed terms and conditions on a vehicle by vehicle basis, — servicing, maintenance and repairs of vehicles at agreed timetables and in accordance with manufacturer’s guidelines, — replacement of tyres and puncture repairs, — provision of and access to the Supplier’s fleet administration system (comprehensive client access required), — provision of fleet administration function including the management of road fund licences, fines and and fixed penalty notices, MOT/PSV certificates, — safety inspections of vehicles (compliance with goods vehicles (licensing of operators) act (Northern Ireland) 2010 obligations), — provision of emergency and breakdown response, — preparation of vehicles for MOT/PSV, — provision of replacement vehicles to cover periods of repair/service, — short term hire of vehicles, — proactive scheduling and supply of replacement vehicles for those that have reached or are approaching the end of their contract period, — bespoke customisation of vehicles, — provision of off road vehicles in emergency escalation situations (approximate requirement of up to 30 off-road 4 x 4 vehicles required in response to a serious escalation. Hire periods will be based on daily rates and range from 1 day to 7 days depending on the emergency). Types of 4 x 4 vehicles may range from commercial to non-commercial and may be required at short notice (< 8 hours), — supply, installation and management of a fleet tracking system, which is capable of delivering, preventative maintenance, fleet utilisation, reduced fuel consumption, environment impact, regulatory compliance and safe driving initiatives, — accident and body damage repairs to NIE Networks vehicles, whether owned or contract hired. Required works include, in the first instance, the repair and/or removal and replacement of vehicle bodywork and shale include the painting and finishing of the repair to an acceptably high level.