Repair and maintenance services of building installations

Tender description

Yorkshire Housing Ltd invites tenders for organisations to participate in a 48-month Framework Agreement for the supply of repairs and maintenance services to housing stock within the Swarcliffe area of Leeds. Through a Private Finance Initiative (‘PFI’) with Leeds City Council, YH is responsible for managing delivery of a range of works and repairs to housing stock in Swarcliffe. This framework is to allow the appointment of a main contractor primarily to deliver reactive repairs/maintenance, void maintenance, adaptations and package repairs. Services will be delivered under call-off contracts awarded via direct award or mini-competition processes. Any expenditure levels stated in this notice or the procurement documents are not a guarantee of purchases, and expenditure may vary up or down dependent on the needs of YH and LCC. Yorkshire Housing Ltd invites tenders for organisations to participate in a 48-month Framework Agreement for the supply of repairs and maintenance service so housing stock within the Swarcliffe area of Leeds. The range and types of services required are detailed procurement documents. Through a Private Finance Initiative with Leeds City Council, YH is responsible for managing delivery of a range of works and repairs to housing stock in Swarcliffe. This framework is to allow the appointment of a main contractor primarily to deliver reactive repairs/maintenance, void maintenance, adaptations and package repairs. The framework may potentially be accessed to award works associated with ‘Access Refusals’. Access Refusals are typically whole or partial house improvements (e.g. windows and doors, heating, kitchens, bathrooms and electrical installations). These will be for properties that were not refurbished during the main programme of improvements. There is no guarantee as to the number or frequency of these whole (or partial) house refurbishments that are classified as access refusals. However, to provide an indication there is likely to be in the region of one per annum and in any event no more than 14 (whole or partial) during the entirety of the framework. An example as to scope of activity and approach to pricing access refusals is provided in Appendix B, file ‘14. Access Refusal pricing scope.xlsx’. Services will be delivered under call-off contracts (‘Contract’) awarded via direct award or mini- competition processes. The Agreement will be used by YH and may also be used by all other subsidiaries of the YH group of companies, both current and future. Therefore, the envisaged approach is as follows; YH have issued this tender to create the agreement from which contracts will be awarded. The primary contract (covering day-to-day repairs/reactive maintenance, voids, adaptations and package repairs to housing stock in Swarcliffe) is intended to be awarded on a direct award basis to the service provider that ranks first following evaluation of submissions to participate in the Agreement. Further packages of services covering repairs or other related works/services (e.g. access refusals) in the Swarcliffe area may be called-off either by direct award or through mini-competition. YH reserves the right to access the proposed agreement as required by the needs of the business. Therefore, YH cannot provide any guarantees and/or commitments that services, other than for the main requirement for the Swarcliffe area, will be awarded through this proposed agreement. As such alternative procurement methods may be used and/or services may be internalised via the YH Homeworks division. The initial contract for services under the agreement covering the Swarcliffe area is to be awarded using the NHF form of contract (as detailed in Appendix B) with the NHF Schedule of Rates (Version 6) as the cost model. The duration is to be 2 years, with option to extend by 2 further increments of 12 months. Therefore, the total contract duration for the Swarcliffe area is 4 years. The agreement will comprise of a single lot with a maximum of 5 service providers awarded a place on this agreement to ensure appropriate capacity and competition should further packages of services be awarded by YH.