Cooling and ventilation equipment

Tender description

This is an award notice to appoint a single supplier to provide maintenance and reactive work for air conditioning units and systems that are spread throughout the University’s Estate. This is an Award Notice — The University of Edinburgh is appointing a single supplier to provide maintenance and reactive work for air conditioners that are spread throughout the University’s Estate. The University has a population of over 36 000 students and 10 000 staff. University activity is spread over approximately 750 buildings in numerous locations covering 800 000 m2 around Edinburgh and beyond, with student accommodation provided at the Pollock Halls of Residence and across a range of flats around the city. Other major locations include Easter Bush, the Roslin Institute, Edinburgh BioQuarter, the Western General Hospital and Firbush Outdoor Education Centre (at Loch Tay). Campus maps are available online at http://www.ed.ac.uk/maps/ The University has a significant number of air conditioning systems, based on split air conditioning (DX systems) or Variable Refrigerant Flow (VRF) to provide cooling to their buildings. The systems are predominantly employed to maintain the internal space environment. With the increasing demand for cooling due to increasing climatic and internal heat gains the air conditioner systems are key to the functioning of the University. The contract covers approximately 1300 No Air Conditioners located in buildings across the 5 University campuses. The complexity of the systems and associated equipment requires a comprehensive planned preventative maintenance regime coupled to a timely reactive repair service. The tasks to be undertaken through the Service Contract shall be based on the relevant SFG20 Task sheets. Work shall generally be carried out during normal working hours, however at some locations out of hours work shall be necessary to minimise the risk of service disruption and others will require notice to gain access to undertake the maintenance tasks. Management of the PPM work shall be critical together with achieving an agreed programme of PPM work. To undertake the works the University is seeking a supplier with suitably experienced and qualified operatives, including matters relating to health and safety. The supplier may be requested to replace equipment associated with the installations. Transfer of Undertakings (Protection of Employment) Regulations 2006 (‘TUPE’) may apply to this contract. Details provided at ITT stage.