Relocation services

Tender description

The Scottish Parliamentary Corporate Body (SPCB) requires a contractor to provide a comprehensive office removal and relocation service for MSP local offices located across Scotland and independent officeholders based primarily in Edinburgh. Deliveries to and uplifts from the Parliament Building, Holyrood and the SPCB’s off-site storage facility will be required. Provision of crate and vehicle hire on request is also required. The Scottish Parliamentary Corporate Body (SPCB) requires the contractor to provide a comprehensive office removal and relocation service for MSP local offices located across Scotland. The service must cover the whole of Scotland including the Highlands and Islands. Deliveries to and uplifts from the Scottish Parliament Building at Holyrood and the SPCB's off-site storage facility will be required. The service may also be accessed by independent officeholders to whom the SPCB are statutorily responsible. The contractor must have a strong focus on health and safety and reducing their environmental impact through the use of low/zero emission vehicles and reusable/recycled packaging. The contractor is required to provide a comprehensive removal and relocation service which includes the complete management of all logistics for the delivery and removal of items to and from locations as requested across Scotland. The contractor must ensure that all items are safely and securely transported from the point of collection to the destination. The contractor must comply with British Standard BS 8522:2009 (Commercial moving services). The service will be called upon on an ad-hoc basis. Currently averaging one move a month in a non-election year and in the region of 60 moves across a calendar year from an election. The next election is scheduled for May 2021. The contractor is required to uplift any furniture items, IT equipment, fixture/fittings (this list is not exhaustive) and deliver to/from the premises as requested with capacity to conduct requests, where specified, within 48 hours of notification. Occasionally moves may be requested at very short notice i.e. less than 24 hours’ notice. The contractor may be required to build and dismantle pieces of furniture and disconnect electrical and I.T. equipment. This would be requested in advance and at the direction of the SPCB. The contractor may be required to securely store items, such as IT equipment, office furniture and paper files, for a transitional period relating to the delivery and removal of items from MSP local offices (or any other premises). It is essential that the items held on behalf of the SPCB are completely secure. If carrying waste, or items that are potentially going to become waste, then the contractor will require a waste carriers licence. There is a requirement for the SPCB to be able to access a range of vehicles (predominantly either a 3.5 tonne or 7.5 tonne van) with driver. Contractor Personnel shall carry identification and must wear a neat and tidy company uniform when engaged in providing the service. The contractor must provide all equipment necessary to fulfil their obligations, including but not limited to tools, equipment, PPE and vehicles large enough to provide the service required. The SPCB require the capacity to hire crates on occasion to aid with onsite and offsite office moves. The SPCB also require the ability to purchase cardboard boxes typically used for removing items from the premises.