MoD Programme CORTISONE Healthcare Information Exploitation (HIX) Alpha - RFQ 700006906

Tender description

Why the Work is Being Done Programme CORTISONE will deliver a Medical Information Services ecosystem. One of the principle benefits for Defence is that the ecosystem will provide an HIX capability so that powerful information can be automatically created and presented to users to inform decision making at a clinician, practice, regional and Defence level. The HIX alpha project is part of CORTISONE Delivery Team (DT) Value Stream 1. Problem to Be Solved The programme requires a team consisting of Project Manager, Solution Lead, Business Analyst, Infrastructure Architect, Data Architect, Technical Architect, Developer and Dashboard Developer. This team will work with the DT, ISS architects CGI (current Med IS technical solution provider) and business stakeholders (including Defence Statistics Health) to run a series of alphas to create processes and dashboards to exploit data collected from the exiting Med IS (EMIS PCS). Outcome - HIX processes/dashboards approved and delivered to alpha community of users. See information relating to anticipated tasks in working arrangements details. Who Are the Users The users comprise of DT, ISS architects CGI (current Med IS technical solution provider) and business stakeholders (including Defence Statistics Health) and they need to run a series of alphas to create processes and dashboards to exploit data collected from the exiting Med IS (EMIS PCS). Early Market Engagement Work Already Done Existing Team Programme CORTISONE is using a SAFe (agile) approach to delivery planning. The team is comprised of several agile teams which are each responsible for the delivery of a specific output. The HIX alpha will be delivered by an agile multi-functional delivery team formed of resources from MOD, CGI and other industry suppliers. Current Phase Alpha Work Location MoD Corsham West Wells Road, Corsham, Wilts SN13 9NR Working Arrangments The Hix Alpha Provider will participate in daily stand-up (Scrums) Monday to Thursday to report on the Hix Alpha Service Provider activities. Onsite attendance will be determined by the CORTISONE Programme Lead in line with the requirement specifics and outcomes to be achieved. Anticipated Tasks: a. An initial 3-month discovery/preparation period. b. Next 3-month build,test and deploy HIX alpha processes/dashboards. c. If initial alphas are successful, then the process will be repeated with different data sets (data sets will be confirmed during backlog management by product owner). d. More detail relating to requirements can be provided upon request. Security Clearance The supplier must be able to provide SC personnel to work on site at MOD Corsham. Additional T&Cs DEFCON 76 (12/06) Contractor's Personnel at Government Establishments DEFCON 522 (11/17) Payment and Recovery of Sums Due DEFCON 531 (11/14) Disclosure of Information DEFCON 532B (05/18) Protection of Personal Data DEFCON 609 (08/18) Contractors Records DEFCON 658 (10/17) Cyber DEFCON 659A (02/17) Security Measures DEFCON 660 (12/15) Official Sensitive Security Requirements DEFFORM 111 (12/17) Appendix - Addresses And Other Information - DEFFORM 532 (Edition 05/18) Personal Data Particulars DEFFORM 702 (Edition 08/07) Employees acknowledgement to Employer of Obligations Relating to Employer Confidentiality MoD DEFCONS and DEFFORMS can be accessed at: https://www.gov.uk/guidance/knowledge-in-defence-kid Skills & Experience Evidence their experience of developing and delivering Medical Information Services (Med IS) projects concerned with healthcare analytics for clinical process improvements, clinical reporting or business operations management for the NHS. Evidence their experience of working with the Ministry of Defence (MOD) and that they are familiar with MoD ways of working. Evidence their experience of working with legacy Primary Care Med IS to extract data and display in dashboards. Evidence their experience of working with teams using agile methodologies. Be able to provide qualified (international standards) and experienced architects (data, technical, solution, business). Be able to provide SC personnel to work on site at MOD Corsham by 1 July 2019. Nice to Haves Provide evidence of how they have worked in accordance with the principles of SAFe 4.5 methodology. Provide evidence of how they have worked collaboratively with a range of different suppliers on a single project No. of Suppliers to Evaluate 3 Proposal Criteria Third party IPR in the context of the HIX service is relative to the database structure and its semantic interpretation. Identify the complications and technical options for dealing with this? What methods, techniques/tools would you use to extract data from the source SQL database with minimal impact on the Live service on a regular basis? (Include frequency details) What methods, techniques/tools would you use for the secure transfer of/from the live database (current size 4TB) domain to the secure alpha staging database domain? For the scope of the HIX alpha, what aspects of DPA2018 and the Government Digital Service’s Bulk Data Management good practices would be relevant? For the scope of the HIX alpha, what measures and controls would need to be agreed with the business? For the scope of the HIX alpha, what technical solutions would enable automation of management of the measures and controls? End-users have a number of hypotheses about what data would be needed to support the analytics demands from MoD customers. What process would you follow in working with clinicians/data analysts? How would you deal with the issue of the limitations of access under the current IPR in relation to interpretation of the database structures? How would you deal with the issues of variations in standards used across DMS and inconsistencies in coding of clinical conditions having an impact on the efficiency of the analysis? Current HIX service operates with anonymised data. Future service will identify patients and conditions. What are the implications of this data processing in the context of the Caldicott II principles? Current HIX service operates with anonymised data. Future service will identify patients and conditions. what controls and measures would you recommend that DMS implements to allow the required data processing? Identify the recommended market products and tools that would be suitable to deliver the HIX alpha service with your justification for their use? Cultural Fit Criteria Describe how they will help to sustain the MODs ‘One Team’ ethos and collaborate with multiple independent vendors, legacy suppliers and a large and disparate stakeholder community. Describe how they will impart knowledge transfer and training to the CORTISONE teams. Include how you will provide input into documents for knowledge transfer Describe how they will utilise a collaborative approach to problem solving with stakeholders from multiple organisations, including Civil Servants, other contractors and vendors. Describe how they will balance the continuing velocity of the project/programme with the need to engage stakeholders and users with restricted availability, for example, clinicians. Payment Approach Capped time and materials Assessment Method Written proposal Presentation Evaluation Weighting Technical competence 70% Cultural fit 10% Price 20% Questions from Suppliers Budget range