Document management software package

Tender description

Hampshire County Council run 16 nursing/residential homes for older people, and 7 learning disability homes. There are 962 older people beds, 67 learning disability beds and a further 400-450 learning disability respite patients. Currently care plans for all patients are paper based, and Hampshire County Council are procuring a secure and cost effective care management system which will enable staff to access and update the care plans during nursing rounds. Initially the system will be rolled out to older people homes, with the view of extending the coverage to learning disability homes in the future. The following principles apply: — a cloud offering is preferred, — an out of the box solution is required, — the security of data is a key concern both at rest and in transit, — any service offering must meet current standards, more specifically connectivity and security standards, — adaptable technologies that offer a usable life for a minimum 10 year period. Hampshire County Council will contract for an initial term of 4 (four) years followed by optional extensions to a max of 10 years (ten) 4 + 2 + 2 + 2. The total max budget has been approved by Hampshire County Council Members as 1 800 000 GBP across the maximum 10 (ten) years allowing for all requirement for older persons, also allowing for optional requirements for learning disabilities. High level requirements of the software management system: — pre-admission assessments, — support plan, — clinical care plan, — food and fluid intake, — photographs of the resident, — risk assessments, — systems alerts for care tasks that are due, — voice to text (desirable), — capture of the signatures (desirable), — reporting, — the ability to work off-line on a mobile device and synchronise records once the device is online.