Fire-alarm systems

Tender description

The University of Edinburgh building services invites competitive tenders for a general and reactive maintenance of fire alarms and associated services contract, which would ensure the University are meeting our obligations throughout the estate. This project will be divided into 2 lots. We will apply a 2-stage restricted procedure. For each lot, bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit means of proof at a later stage. Specific selection requirements are detailed in Section III of this Notice are the same for each lot unless otherwise indicated. When completing the ESPD, bidders must have regard for the specific requirements in this notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders. Lot 1 Central Zone Buildings and Accommodation Zone Buildings. The University is seeking the appointment of suppliers to carry out fire alarm testing across the estate, to meet its legal obligations together with complying with master plan. Suppliers will be required to provide reports and certification of testing. It is intended that the contract is in place for an initial 3 years with the option to extend for a further 2 years in total. Fire alarms and associated services include the maintenance and reactive maintenance of the following associated services: — disabled person refuge communication systems, — remote monitoring telephone line systems (e.g. Redcare or equivalent), — remote monitoring centre for alarm signalling, — automatic fire curtains, — Automatic door closers, — gas suppressant systems and room integrity inspections, — voice evacuation system, — Firemans phone. As fire alarm systems play a major part of building health and safety, the University has a responsibility to ensure all fire alarm reactive works have an initial response time of one hour by competent personnel. Reactive work is often required for completion within 24 hours. In certain circumstances the reactive works or a temporary installation may be required to be installed within the day of reactive report. Due to the size of the estate and number of buildings included in the testing, this tender has been split into 2 lots to reduce any risk associated with delivery of the service with 1 supplier. The supplier with the Most Economically Advantageous Tender (MEAT) will be awarded to each lot however to mitigate any risk to University, UoE will not appoint the same supplier to both Lot 1 and Lot 2. In the event the same supplier wins both Lot 1 and 2, they will be awarded the geographical zone area which has the highest value attached to it (Lot 1). The second highest scoring supplier within Lot 2 will be awarded Lot 2. Lot 2 science and engineering zone buildings and medical and veterinary zone buildings: The University is seeking the appointment of suppliers to carry out fire alarm testing across the estate, to meet its legal obligations together with complying with master plan. Suppliers will be required to provide reports and certification of testing. It is intended that the contract is in place for an initial 3 years with the option to extend for a further 2 years in total. Fire alarms and associated services include the maintenance and reactive maintenance of the following associated services: — disabled person refuge communication systems, — remote monitoring telephone line systems (e.g. redcare or equivalent), — remote monitoring centre for alarm signalling, — automatic fire curtains, — automatic door closers, — gas suppressant systems and room integrity inspections, — voice evacuation system, — Firemans phone. As fire alarm systems play a major part of building health and safety, the University has a responsibility to ensure all fire alarm reactive works have an initial response time of one hour by competent personnel. Reactive work is often required for completion within 24 hours. In certain circumstances the reactive works or a temporary installation may be required to be installed within the day of reactive report. Due to the size of the estate and number of buildings included in the testing, this tender has been split into 2 lots to reduce any risk associated with delivery of the service with 1 supplier The supplier with the Most Economically Advantageous Tender (MEAT) will be awarded to each Lot however to mitigate any risk to University, UoE will not appoint the same supplier to both Lot 1 and Lot 2. In the event the same supplier wins both Lot 1 and 2, they will be awarded the geographical zone area which has the highest value attached to it (Lot 1). The second highest scoring supplier within Lot 2 will be awarded Lot 2.