Car park management services

Tender description

Portsmouth City Council is inviting expressions of interest from suitably qualified and experienced car parking contractors for the management of the multi storey car park at Portsmouth International Port. The successful operator will provide day to day management of the car park to include pre-booking facilities, collection of income, day to day upkeep of the site, provision of a shuttle service between the car park and the terminal building for infirm passengers, valet parking and the security of the site. The arrangement will be let on the basis of a service concession contract with an attached operating lease agreement. Turnover generated via the service has averaged 215 000 GBP per annum over the past 5 years.The service will commence on 1st November 2018 and will run for an initial period of 5 years with an option to extend to a maximum total of 10 years. A site tour and bidders briefing is scheduled for 9.3.2018 11:00. The deadline for submission of tender returns is 29.3.2018 14:00. The contract and lease will run for an initial period of 5 years with an option to extend to a maximum total of 10 years at the option of the Council and in increments to be agreed. Tenderers will have the ability to submit variant bids which include for significant additional services and / or based upon a longer base term where significant investment in equipment can be demonstrated. The arrangement will be let on the basis of a service concession contract with an attached operating lease agreement. The operator will be required to deliver the service on an open book basis paying the Council a set rental value and, dependent upon the tender offer, a further uplift linked to turnover. The Council will provide an inventory of equipment to the successful operator. The operator may need to replace equipment over the course of the agreement which with ownership passing to the Council at expiry of the agreement. Costs associated with equipment and other capital items together with replacement will be required as part of the tender submission. Turnover generated via the service has equated to the following over the last 5 years: — 2012 / 2013 — 306 200 GBP — 2013 / 2014 — 275 300 GBP — 2014 / 2015 — 258 500 GBP — 2015 / 2016 — 251 300 GBP — 2016 / 2017 — 208 700 GBP Whilst turnover has dropped it is envisaged that turnover will begin to increase again through the securing of further business from cruise lines. Tendering operators are requested to build their contract financial models on the basis of a 215k GBP turnover figure. Whilst financial return to the Council is accounted for within the tender evaluation model no set minimum rental value will apply. Tendering operators are able to set a rental level with review trigger points at their option to deliver performance of the service on a financially sustainable basis. In respect of the procurement process the following timescales and deadlines apply: Site tour and bidder's briefing Friday 9.3.2018 at 10:00. Deadline for requests for clarification Thursday 15.3.2018 at 23:59. Tender return deadline Thursday 29.3.2018 at 14:00. Interviews (if required) Thursday 3.5.2018. Standstill period start Wednesday 9.5.2018. Standstill period end Monday 9.7.2018. Contract award Tuesday 10.7.2018. Contract commencement Thursday 1.11.2018. Interested tenderers are strongly encouraged to attend the site tour and bidders briefing in order to view the premises in operation, the equipment available and gain an understanding and input into the service requirements, procurement process and biding options. Tenderers wishing to attend the site tour are requested to confirm the names and positions of the delegates who will attend on their behalf at least 2 days prior to the tour and using the correspondence function in the Council's e-procurement suite, InTend. Tenderers are restricted to sending a maximum number of 2 delegates to the site tour. Delegates are requested to convene 10 minutes prior to commencement of the site tour at the seating area of the main passenger terminal, located next to Costa Coffee. Following the tour which should take no longer than 1 hour, a briefing session will start taking approximately 1 hour dependent upon volume and complexity of delegate questions.