Office cleaning services

Tender description

Cleaning of offices at Peak District National Park Authority Head Quarters, Aldern House, Baslow Road Bakewell Derbyshire. Peak District National Park Authority wishes to conclude a contract for the provision of cleaning services at its Head Office at Aldern House, Baslow Road, Bakewell, Derbyshire DE45 1AE to fully meet the requirements set out in the Cleaning Specification and Cleaning Frequency Schedules attached as Appendices A and B to the tender Specification on operational days as described in the Specification. The contract is for an initial 5 years term, commencing in 4.2018, with a possible further extension of up to 12 months depending on performance. Aldern House is made up of a group of buildings of differing ages. These buildings are all connected with the exception of two small single storey detached buildings. The building near the goods entrance, known to us as the Bungalow, which is included in the tender package for cleaning. The second detached building is a store and workshop. The main building is a Grade II house built in the early 1820’s with several subsequent later extensions. The extensions date variously from the 1960’s and 1970’s together with one very recent extension forming part of improvements to the Reception suite. There are many small changes of floor level within the buildings. In all the offices extend to approximately 2,200 m2. The office is open 5 days per week except at Bank Holidays when, normally, there is just one Bank Holiday day of closure although at Easter the office is closed on both Good Friday and Easter Monday. The Authority operates a flexible working hours scheme. Staff may begin work at any time after 7:20 AM. and work until 7:50 P.M. Reception is open for business between 8:45 A.M. and 5:00 P.M., Monday to Friday. The cleaners currently leave shortly before 8:00 P.M. each evening. The successful tenderer shall provide at their own cost all equipment necessary for the proper performance of the services. The Authority wishes to continue with the current comprehensive use of environmentally acceptable cleaning agents. The cost of materials is to be met by the tenderer. The services are currently provided by Derbyshire County Council, who have advised that if there is a transfer of the contract to another contractor there are affected employees who have employment rights under the TUPE Regulations, and tenders should therefore be submitted on a TUPE basis.