Various office equipment and supplies

Tender description

Cornwall Council requires detailed and costed proposals for the supply of loose furniture in the public and staff areas in Kresen Kernow. The office furniture element needs to be completed by the 29.3.2019. Please note that the exact dates for installation are to be finalised in discussion with the service provider. The service provider will be responsible for the provision and installation of the furniture as specified or outlined within the respective requirements document for each of the 3 individual lots, as described below. The Council uses a web-based system on the South West Portal found at www.supplyingthesouthwest.org.uk (DueNorth) to manage quote and tender processes. New users to the system must register on this site to obtain a username and password before gaining access to the system. Cornwall Council requires detailed and costed proposals for the loose furniture in the public library, archive reading room and visitor areas in Kresen Kernow as given in the detailed room requirements document within Appendix 1 of the electronic ITT. The service provider will be responsible for the provision and installation of the furniture in the public library, archive reading room and visitor areas in Kresen Kernow as specified in the detailed room requirements document in Appendix 1. In the response please provide proposed layouts and products and show how they meet the room requirements. The requirements document indicates rooms where the response requires the service provider to assess the requirements and propose numbers and types of products which make the best use of the space. The proposals must address the following general requirements: — the combination of the tables and chairs meets the mobility needs of a wide range of users e.g. some chairs with arms to aid standing, podium tables for wheel chair access, — if the specific numbers of items are not given please design and cost for products to accommodate the maximum number of people to reasonably occupy the space for the purpose given e.g. office, café, etc., — the finishes proposed should be practical for the purposes specified and long-lasting for the types of activity in the area proposed, — samples of options for finishes/colours to be provided with tender, — for desks where it is indicated that PCs/microform equipment will be used that cable management to be included in the costs. The service provider will be responsible for the provision and installation of the library shelving to accommodate a minimum of 145 linear metres (maximum 180 linear metres) of book stock in the Cornish Studies library in Kresen Kernow. Appendix 2, as attached to the electronic ITT, provides the floor plan. A mix of shelf formations and heights can be used to accommodate the book stock and create areas for people to browse, sit and work within the library space. The following requirements need to be taken into account when developing and costing the requirements: — shelving system to be steel and pre- treated for anti-corrosion protection and powder coated in epoxy polyester powder. Maximum weight loading per standard shelf 60 kg, — 4 post construction, — all shelves 250 mm deep, — panel and canopy finishes to be confirmed with client, an allowance to be included, — where static shelving against a wall is proposed it is to be backed and stable, — double-sided units to have canopy and “backs” separating each side, — mobile shelving is desirable where possible and safe to do so, — allow for one display shelf for every 2 units proposed, — allow for six bay-end displayers and 6 acrylic ends for our own images, — allow for 6- book supports In your response provide details of proposed layouts and products and show how they fulfill the requirements. The shelving and proposed layouts must adhere to the relevant industry standards. The successful service provider will be required to attend at least two meetings, with the staff team and loose furniture providers, on site to collaboratively plan the space, products and finishes. The service provider will be responsible for the provision and installation of the office and meeting room furniture specified in the requirements document within Appendix 1 attached to the electronic ITT. Bidders are required within their response to provide proposed layouts and products and show how they meet the room requirements. The requirement document indicates rooms where the response requires the service provider to assess the requirements and propose numbers and types of products which make the best use of the space. The proposals need to take into account the following general requirements: — the combination of the tables and chairs meets the mobility needs of a wide range of users e.g. some chairs with arms to aid standing, podium tables for wheel chair access, — where the specific numbers of items are not given please design and cost for products to accommodate the maximum number of people comfortably in the space, — finishes to be practical and long-lasting for the types of activity in the area proposed, — samples of options for finishes/colours to be provided with tender, — for desks where it is indicated that PCs/microform equipment will be used that cable management to be included in the costs, — static racking for storage cupboards should be 300 mm deep with shelves a approx. 300 mm high, up to room height, with solid ends and shelves. Shelves to be adjustable.