Repair and maintenance services

Tender description

The Authority wishes to establish a new framework arrangement to support the delivery of its “Hard” Facilities Management (FM) services, including responsive maintenance and the statutory inspection and testing of building services across North Yorkshire. The resulting framework will be titled “Hard FM 2019-2023” and will split into the following lots: 1) General Building: Responsive 2) Mechanical Equipment and Plant 3) Alarms (Fire and Intruder) 4) Lifts 5) Automatic Doors 6) Fixed Electrical Inspection and Testing and Portable Appliance Testing 7) Chimneys, Lightning Conductors and other High Access Structures 8) Water Hygiene 9) Fire Equipment 10) PE and External Play Equipment: Inspection and Minor Repair 11) Asbestos Analysis 12) Asbestos Abatement Each of these lots will be further split into 2 geographical areas of west and east (based approximately down the A1 /A1(M) corridor) of the County of North Yorkshire creating a total of 24 lots. The works comprise the co-ordination, management, administration and completion of the responsive maintenance (24/7) of sites within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following: Investigations, General Building, Drainage, Brickwork, Joinery, Plumbing, Mechanical, Electrical, Roofing, Glazing, Plastering, Flooring, Ceilings, Painting, Wall tiling & Fencing. The works comprise the co-ordination, management, administration and completion of the responsive maintenance of sites within the west side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following: Investigations, General Building, Drainage, Brickwork, Joinery, Plumbing, Mechanical, Electrical, Roofing, Glazing, Plastering, Flooring, Ceilings, Painting, Wall tiling & Fencing. The overall objective of this service is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs of all Mechanical auxiliary systems within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following: • All gas fired Appliances including water heaters, convector heaters, unit heaters, radiant heaters, gas ducted warm air units & gas fires. Gas detection systems including gas/ventilation interlink systems; • Oil fired Boilers and Fuel Supply pipe lines, Oil tanks Fuel storage tanks & vessels; • Biomass wood Boilers; • Pressurisation units & expansion vessels; • Air conditioning; • Sewage plant pumps; • Thermostatic mixing valves; • Ventilation AHU equipment; • Heating distribution systems including all pipe work, insulation, heat emitters (radiators, fan convectors, radiant panels & underfloor heating); • Fume and dust extraction units; • Associated controls (e.g. valves, sensors, controllers & thermostats) including building energy management systems; • Catering equipment; • Laundry equipment; • Solar PV and Thermal hot water; and • Unvented water heaters. The overall objective of this service is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs of all Mechanical auxiliary systems within the west side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following: • All gas fired Appliances including water heaters, convector heaters, unit heaters, radiant heaters, gas ducted warm air units & gas fires. Gas detection systems including gas/ventilation interlink systems; • Oil fired Boilers and Fuel Supply pipe lines, Oil tanks Fuel storage tanks & vessels; • Biomass wood Boilers; • Pressurisation units & expansion vessels; • Air conditioning; • Sewage plant pumps; • Thermostatic mixing valves; • Ventilation AHU equipment; • Heating distribution systems including all pipe work, insulation, heat emitters (radiators, fan convectors, radiant panels & underfloor heating); • Fume and dust extraction units; • Associated controls (e.g. valves, sensors, controllers & thermostats) including building energy management systems; • Catering equipment; • Laundry equipment; • Solar PV and Thermal hot water; and • Unvented water heaters. The overall objective of this service is to provide the Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following: Access Controls, Emergency Call Systems, Emergency Lighting Systems, Fire Alarm Systems, Fire Curtain Systems, Intruder Alarm Systems and Panic Alarm Systems. The overall objective of this service is to provide the Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs within the west side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following: Access Controls, Emergency Call Systems, Emergency Lighting Systems, Fire Alarm Systems, Fire Curtain Systems, Intruder Alarm Systems and Panic Alarm Systems. The overall objective of this service is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following: Vertical Passenger Lifts, Goods Lifts, Stairlifts and Patient Handling Systems. The overall objective of this service is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following: Vertical Passenger Lifts, Goods Lifts, Stairlifts and Patient Handling Systems. The overall objective of this service is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following: Automatic Doors, Access Barriers and Gates. The overall objective of this service is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs within the west side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following: Automatic Doors, Access Barriers and Gates. The overall objective of this service is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following: Fixed Electrical Installations, Portable Appliance, Stage Lighting Installations and Standby Generator Installations. The overall objective of this service is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs within the west side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following: Fixed Electrical Installations, Portable Appliance, Stage Lighting Installations and Standby Generator Installations. The overall objective of this service is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following: Lightning Protection Systems; Communication Towers and Masts; Free Standing Steel Chimneys; Masonry Chimneys (Brick and Stone); Fixed Access Systems and Fall Arrest Systems. The overall objective of this service is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs within the west side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following: Lightning Protection Systems; Communication Towers and Masts; Free Standing Steel Chimneys; Masonry Chimneys (Brick and Stone); Fixed Access Systems and Fall Arrest Systems. The overall objective of this service is to provide Planned Preventative Maintenance (PPM) and Planned Repairs within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following works: Analytical Services – Surveying, Sampling & Testing; Hot & Cold Water Monitoring; Independent Consultancy Services relating to water hygiene; Surveying, sampling, testing and monitoring of water supplies including Private Water Supplies; Site specific water hygiene risk assessments of water installations and systems – including creating an Action Plan for each establishment; Technical Advice in regards to water hygiene activities including the creation and review of written schemes of control; Training activities relating to water hygiene; and Water Treatment Services including related specialised Plant & Equipment. The overall objective of this service is to provide Planned Preventative Maintenance (PPM) and Planned Repairs within the west side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following works: Analytical Services – Surveying, Sampling & Testing; Hot & Cold Water Monitoring; Independent Consultancy Services relating to water hygiene; Surveying, sampling, testing and monitoring of water supplies including Private Water Supplies; Site specific water hygiene risk assessments of water installations and systems – including creating an Action Plan for each establishment; Technical Advice in regards to water hygiene activities including the creation and review of written schemes of control; Training activities relating to water hygiene; and Water Treatment Services including related specialised Plant & Equipment. The overall objective of this service is to provide Planned Preventative Maintenance (PPM) and Planned Repairs within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following: Fire Extinguishing Equipment; Sprinkler systems; Dry risers; and Fire hose reals. The overall objective of this service is to provide Planned Preventative Maintenance (PPM) and Planned Repairs within the west side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas which include, but are not limited to, the following: Fire Extinguishing Equipment; Sprinkler systems; Dry risers; and Fire hose reals. The overall objective of this service is to provide Planned Preventative Maintenance (PPM) within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas so as to ensure that all external and Internal Fitness, Gym, Play and Sports equipment under this agreement meets health & safety requirements and are maintained appropriately. The overall objective of this service is to provide Planned Preventative Maintenance (PPM) within the west side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas so as to ensure that all external and Internal Fitness, Gym, Play and Sports equipment under this agreement meets health & safety requirements and are maintained appropriately. The overall objective of this Asbestos Analyst service is to provide Responsive Works and Planned Works within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas so as to ensure that all sites under this agreement meet health & safety requirements and are maintained appropriately. This will include, but will not be limited to, the following services: Management Surveys; Asbestos Report Format; Refurbishment and Demolition Surveys; Production of removal or treatment specifications; Checking of contractor risk assessments and method statements prior to works; Compliance and air monitoring of contractor work; Clearance procedures and certificates of re-occupation; All year round 24 hour emergency response; Comply with requirements of NYCC Asbestos code of practice and Asbestos Management Arrangements; Input and maintain asbestos information held on North Yorkshire County Council’s Assets Management System; and General/specialist advice and training to the Customer in matters relating to asbestos as required. The overall objective of this Asbestos Analyst service is to provide Responsive Works and Planned Works within the west side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas so as to ensure that all sites under this agreement meet health & safety requirements and are maintained appropriately. This will include, but will not be limited to, the following services: Management Surveys; Asbestos Report Format; Refurbishment and Demolition Surveys; Production of removal or treatment specifications; Checking of contractor risk assessments and method statements prior to works; Compliance and air monitoring of contractor work; Clearance procedures and certificates of re-occupation; All year round 24 hour emergency response; Comply with requirements of NYCC Asbestos code of practice and Asbestos Management Arrangements; Input and maintain asbestos information held on North Yorkshire County Council’s Assets Management System; and General/specialist advice and training to the Customer in matters relating to asbestos as required. The overall objective of this Asbestos Abatement service is to provide Responsive Repairs and Planned Repairs within the east side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas so as to ensure that all sites under this agreement meet health & safety requirements and are maintained appropriately. The Contractor shall hold an unrestricted licence, as issued by HSE and shall be a member of the Asbestos Removal Contractors Association (ARCA) or other approved body. The overall objective of this Asbestos Abatement service is to provide Responsive Repairs and Planned Repairs within the west side of the County of North Yorkshire along with other organisations within North Yorkshire and surrounding areas so as to ensure that all sites under this agreement meet health & safety requirements and are maintained appropriately. The Contractor shall hold an unrestricted licence, as issued by HSE and shall be a member of the Asbestos Removal Contractors Association (ARCA) or other approved body.